Executive Assistant

• Under direct supervision of the Chief Operations Officer (COO) ,
• performs various
• complex administrativ e duties and tasks that improve the efficiency of the C O O's time . Works directly with
• the C O O to maintain calendar, appointments, and travel schedule.

Essential Duties & R e sponsibilities:

Maintains the C O O’s calendar and appointments. Schedules appointments for the C O O , coordinates and arranges meetings, conferences, programs, and other events

Screens incoming calls and correspondence, exercises judgment and responds accordingly.

Records and delivers messages or transfers calls to voicemail when appropriate

• •Welcomes visitors, determines
• the nature of business, announces visitors to appropriate personnel , and maintain s a professional and courteous demeanor

Assists and participates in the activities and meetings of th e Operations department , including taking minutes and notes , as requested

• •Arranges complex travel, prepares,
• and submit s travel-related documents

Maintains financial records; processes accounts payable, purchasing , and travel expense reports

Composes and p repares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions , and other documents and communications from drafts, recordings , or verbal instruction

Reviews, edits , and proofs all correspondence and documents

Establishes and maintains an effective filing and retrieval system

Photocopies, collates, distributes , and files documents

Arranges meetings, special events , and conferences and prepares all related documents and correspondence

Performs errands or tasks for the C O O , as needed

Maintains strict student confidentiality and compliance with the Family Education Right to Privacy Act

Embodies Native Forward Core Values and promotes the Native Forward organization, staff , and programs in a positive and professional manner

Contributes to team effort and accomplishes related results

Performs other duties as required

Minimum Qualifications:

• Bac h elor’s Degree , plus two year s
• of administrative or related experience , or equivalent combination of education and experience

Valid Driver’s License required . Must be able to successfully pass a pre-employment drug/alcohol screen and background investigation

Knowledge, Abilities, Skills , and Certifications:

Knowledge of American Indian History, culture, and tribes

Knowledge of modern office practices, procedures , and equipment

Knowledge of business English, proper spelling, grammar, punctuation , and basic arithmetic

Knowledge of records management and basic accounting procedures

Demonstrated a bility to communicate effectively in English , both verbally and in writing

• •Ability to follow oral and written
• instruction

Ability to handle multiple tasks and meet deadlines

Ability to establish and maintain professional relationships, with individuals of varying social and cultural backgrounds and coworkers, at all levels

Skills in operating business computers and office machines, including various applications, specifically MS Office

Ability to maintain confidentiality

Ability to work independently, with minimal supervision

Ability to make solid decisions and exercise independent judgment

Ability to analyze situations and adopt appropriate courses of action

Ability to demonstrate excellence in everything and continually seek improvement in results