Executive Assistant

Summary

You will serve as a Executive Assistant with the Office of Human Capital (OHC).

Duties

The Executive Assistant supports the Deputy Chief Human Capital Officer by managing high-level administrative, analytical, and coordination tasks. The role ensures smooth office operations, supports leadership decision-making, and handles sensitive, cross-bureau activities requiring judgment, discretion, and strong communication skills. At the full performance level (GS-12) the major duties of this position include, but are not limited to the following: Serves as the primary liaison for senior officials, coordinating communication and managing sensitive, high-visibility tasks. Develops and implements office procedures, reviews correspondence, prepares briefings, and manages workflow. Conducts special assignments involving data analysis, document review, and preparation of materials for leadership. Provides backup support to other Executive Assistants and manages travel logistics, vouchers, and post-travel reporting. Requires extensive knowledge of departmental programs, management principles, and administrative analysis. Operates independently under broad goals, overseeing daily office operations and resolving complex issues. Handles varied and sensitive work that influences leadership decision-making and organizational effectiveness.

Qualifications

All qualifications must be met by the closing date of this announcement - 11/20/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications AND Specialized Experience for the series to which you are applying. Specialized Experience: To qualify for the GS-12, you must possess at least one full year of specialized experience equivalent to at least the GS-11 grade level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1. Managing executive correspondence to include proofing, editing, preparing correspondence for signature, and tracking the status of documents. 2. Monitoring, coordinating, and providing information to facilitate administrative activities for an office. 3. Preparing briefing materials for high level meetings, conducting research, and preparing agenda's, briefings and reports. 4. Maintaining confidentiality on controversial and/or sensitive matters for business activities at senior management's level. Must meet all. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not allow substituting education for experience.