Executive Assistant

The Executive Assistant is responsible for providing high-level administrative support to senior-level executive management and coordinating reception and office management activities. This position performs a variety of advanced administrative duties while serving as a key liaison between executives, internal teams, clients, and external stakeholders. The ideal candidate exercises sound judgment, initiative, discretion, and extensive knowledge of executive support practices and procedures.

Full Time Schedule:

Monday through Thursday - In-office, remote Friday, however flexibility is required based on office needs.

Who You Are:

Bachelor’s degree or equivalent experience.

5+ years of administrative experience supporting executive management required.

Ability to support multiple executives in a highly dynamic, ever-changing environment.

Availability on evenings and weekends as needed for events.

Must have advanced skills in Microsoft® Word, Excel, PowerPoint, Outlook, and Internet navigation and research.

Outstanding work ethic, a professional attitude with strong communication skills (verbal and written), keen interpersonal skills, and an aptitude for interfacing with all levels of an organization.

Strong initiative taking ability and can work independently and takes initiative to assess and improve operational efficiencies of normal work tasks.

Excellent time management and prioritizing skills. Must be able to handle several tasks at once in a fast-paced environment.

Takes pride in work, exhibiting accuracy and attention to detail.

Demonstrated energetic, outgoing, organized, and detail-oriented actions with excellent follow through skills. Must be a ‘can do’ type of person.

A team player who fosters a fun environment and actively participates in office culture

What You’ll Do:

Serve as a trusted partner to senior executives by managing day-to-day administrative priorities and ensuring seamless executive support

Exercise judgment and discretion to monitor all incoming/outgoing communications.

Provide reception and office support as needed, helping ensure a professional and welcoming office environment.

Manage calendars, act as a "gatekeeper" and prioritize business meetings for time efficiency, anticipating and resolving any potential scheduling conflicts.

Coordinate on-site and off-site meetings and events

Working knowledge of set-up and execution of both in person and virtual large scale video conferencing meetings.

Plan and coordinate All-Hands meetings, employee engagement activities, team-building events, recognition programs, and other internal events

Create, edit, format, and maintain executive-level presentations, reports, meeting agendas, and other business materials using Microsoft PowerPoint

Manage event logistics including scheduling, catering, venue coordination, communications, and vendor management

Organize comprehensive business travel arrangements (most to all domestic and limited international). Provide detailed itineraries, compile necessary travel documentation, and anticipate all travel needs (hotel accommodations, air, ground transportation, meal reservation, entertainment, etc.).

Anticipate executive travel needs and proactively address issues to ensure seamless travel experiences

Maintain efficient filing and organization of correspondence, reports, and meeting materials.

Prepare expense reports and reconcile monthly corporate credit card accounts accurately and in a timely manner.

Manage ad-hoc projects as requested.

About Riveron:

At Riveron, we partner with clients—from global multinationals to high-growth private entities—to solve complex finance challenges, guided by our DELTA values: Drive, Excellence, Leadership, Teamwork, and Accountability. Our entrepreneurial culture thrives on collaboration, diverse perspectives, and delivering exceptional outcomes. We are committed to fostering growth, both for our clients and our people, through mentorship, integrity, and a client-centric approach. This inclusive environment offers flexibility, progressive benefits, and meaningful opportunities for impactful work that supports well-being in and out of the office.

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Riveron Consulting is an Equal Opportunity Employer and believes that we are stronger together through our diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.

Full time roles are eligible for a full range of benefits including medical, dental, and vision insurance, 401(k) with company match, and PTO. A complete description of all available benefits can be found at Riveron's Benefits page at https://riveron.com/riveron-life/ . Contract roles are not eligible for benefits.

Fraud Alert

Please beware of fraudulent schemes or impersonations when going through the job application process. A Riveron employee will never recruit via text or extend unsolicited employment offers. Additionally, a Riveron employee will never ask you to exchange money or purchase anything as part of the recruiting process.

Artificial intelligence (AI) tools are used to support the hiring process in screening, assessing, and/or selecting applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.