Excelloit Consultancy Services GmbH

Executive Assistant & Business Operations

Mülheim-Kärlich, Rheinland-Pfalz, Germany

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hirly's read of this role

Role family: Operations
Seniority: Mid level
Country: DE
Work mode: On-site / unstated
First seen by hirly: 5 Oct 2026

Derived automatically from the posting. Upload your resume above to see how the role scores against it.

the posting

About us Excelloit is an international consulting firm with offices
across the DACH region, Europe, the United Kingdom, and India. We
support organizations through talent consulting, digital
transformation, and energy advisory services. This vacancy is managed
on behalf of a premium client Tasks Key Responsibilities Manage
calendars, travel arrangements, and email inboxes for senior
management in a proactive and organized manner. Prepare meetings,
coordinate agendas, document decisions, and ensure timely follow-up on
action items. Manage office administration, including supplies,
documentation, records, and contract-related activities. Coordinate
onboarding activities and ensure a smooth experience for new
employees. Organize internal events, team activities, and offsites
from planning through execution and follow-up. Prepare reports,
presentations, business analyses, and management information.
Research, structure, and present information required for strategic
business decisions. Take ownership of projects across administration,
HR, and business development from planning through implementation.
Identify opportunities for process improvement, automation, and
operational efficiency. Coordinate interviews, communicate
professionally with candidates, and support recruitment
administration. Support preliminary accounting activities, including
collecting and checking invoices and receipts and coordinating
documentation with external accounting partners. Manage expense and
corporate card documentation for senior management. Monitor payment
deadlines and contracts and support accounting, approval, and
controlling processes. Support senior management with selected
confidential and time-sensitive administrative matters. Maintain and
improve internal knowledge and process management systems using tools
such as Google Workspace, Notion, or Confluence . Profile Requirements
Minimum 3 years of professional experience in Executive Assistance,
Business Operations, Office Management, Administration, or similar
roles. Experience working closely with senior management or C-level
executives. Demonstrated ownership of projects and ability to
independently drive initiatives to completion. High level of
discretion, confidentiality, reliability, and professionalism. Strong
organizational and time-management skills with excellent attention to
detail. Good numerical and analytical skills. Strong working knowledge
of Google Workspace . Experience with Notion, Confluence, or similar
knowledge/process management tools . German C2 and English C1
proficiency. Hands-on approach and willingness to work regularly from
the Schönefeld office. Strong communication and interpersonal skills.
Ability to manage multiple priorities in a dynamic and fast-changing
environment. Driving licence Class B is an advantage We offer
Competitive salary package with performance-based incentives Flexible
working hours and hybrid/remote work options Opportunities for
international projects and global exposure Professional development
and continuous learning programs Career growth and internal mobility
opportunities Supportive and collaborative work environment Health and
wellness benefits Paid annual leave and public holidays Modern
workplace with advanced tools and technologies Long-term career
stability with a growing organization Additional contact details
Interested? Share your CV at: [email protected]

Original posting on Excelloit Consultancy Services GmbH's site ↗

Listed on hirly, a job board. hirly is not the employer: Excelloit Consultancy Services GmbH is hiring for this role.

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