Executive Assistant (CEO Office)

Executive Assistant

• Team: CEO Office
• Location: Flexible / Remote
• Reporting to: CEO

Role Overview

Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.

The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.

This is a foundational role inside the CEO’s office.

While the title is traditional, the expectation is not.

We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego.

This role requires intelligence, discipline, and humility.

Core Mandate

The Executive Assistant is accountable for:

Maintaining executive documentation rigor

Structuring meetings into clear outputs and actions

Tracking cross-functional commitments

Supporting board and planning cycles

Reducing cognitive load on the CEO

This role strengthens executive execution hygiene.

Key Responsibilities

Executive Documentation & Structuring

Capture high-quality, structured notes in executive and board meetings

Translate discussions into clear action items with owners and deadlines

Maintain organized, searchable documentation systems

Draft memos, summaries, and internal briefs

Planning & Cadence Management

Support quarterly and annual planning processes

Assist in preparing board decks and executive materials

Maintain visibility over key company-wide priorities

Ensure follow-through across functional leaders

Cross-Functional Coordination

Track execution commitments across teams

Follow up on deadlines and deliverables

Escalate slippage early and objectively

Maintain structured dashboards of ongoing initiatives

Operational & Administrative Support

Manage executive scheduling and prioritization

Coordinate internal and external communications

Maintain high professional standards in all outputs

Role Impact

Strong performance results in:

Clear executive decision trails

Fewer dropped commitments

Tighter cross-functional alignment

Faster execution cycles

Increased CEO focus on strategic priorities

What This Role Is Not

This is not a strategic leadership role

This is not independent product or revenue ownership

This is not a stepping stone to immediate executive authority

This role requires comfort operating in a support function — regardless of prior seniority.

Qualifications and Profile

We are looking for individuals who demonstrate:

Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments)

Exceptional structured writing ability

Strong analytical reasoning and pattern recognition

Comfort synthesizing complex discussions into clarity

High attention to detail

Ability to operate without ego in a support capacity

Strong discretion and professionalism

Former founders are welcome — provided they are motivated by discipline and execution, not status.

Cultural Fit

We value individuals who:

Think sharply but act humbly

Prefer execution over visibility

Take pride in structured output

Care about precision

Follow through consistently

How Candidates Are Evaluated

Candidates are evaluated based on:

Clarity and structure of written work

Analytical depth in summarizing complex discussions

Discipline in tracking commitments

Comfort supporting executive workflows

Absence of ego in operational contexts

Summary

The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through.

This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.