Executive Assistant & Communication Specialist

• We are seeking a highly organized, proactive, and personable
• Executive Assistant & Communications Specialist to join our team. This role serves as a trusted administrative and communications partner, supporting day‑to‑day office operations, executive needs, internal coordination, and light communications efforts.

The ideal candidate is detail‑oriented, tech‑savvy, a strong communicator, and comfortable wearing multiple hats in a fast‑paced, mission‑driven healthcare environment.

Responsibilities

Greet and screen callers and visitors, directing them to the appropriate person or department

Answer and manage general incoming calls on company phone lines; monitor voicemails and follow up as needed

Manage company online faxing system

Handle administrative and program‑related mailing

Organize, reserve, and oversee conference room scheduling

Support office operations, including inventory tracking and coordination of office purchases (in collaboration with the Office Administrator)

Receive, distribute, and track company equipment and supplies

Create, read, analyze, file, retrieve, and organize organizational documents, invoices, and orders

Facilitate employee email setup, laptop distribution, and system access

Work closely with the Office Administrator and leadership team on assigned administrative tasks

Provide administrative support to the HR function as needed

Serve as back‑up support for key HR activities, including:

Employee onboarding and offboarding

Coordination of employee documentation and access

Maintain confidentiality and professionalism when handling sensitive employee information

Support internal and external communications efforts in collaboration with leadership

Assist with monitoring and posting content on social media platforms, as needed

Support basic content coordination for announcements, events, and internal communications

Help ensure consistent, professional messaging across platforms and materials

Serve as project support for small‑scale internal projects or events, including planning, coordination, and follow‑up

Requirements

Bachelor’s degree in a relevant field (healthcare, communications, business administration, marketing, or related preferred)

Proven experience as an Executive Assistant, Office Assistant, Administrator, or similar role

Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Excellent verbal and written communication skills

Strong interpersonal skills; must be a people‑oriented professional

Highly responsive with strong problem‑solving abilities

Knowledge of basic office equipment (copiers, fax machines, printers)

Exceptional organizational skills with the ability to multitask and prioritize effectively

Self‑motivated, dependable, and able to exercise sound judgment and decision‑making

• •Reliable transportation required;
• position is 100% in‑person, 5 days per week at our Silver Spring, MD office

Highly Desirable - Digital marketing and social media management, experience with Mailchimp or similar email marketing platforms, basic photography and visual content creation, working knowledge of HTML/CSS, experience managing WordPress websites, familiarity with SEO best practices and basic e‑commerce functionality, Adobe Creative Suite (Photoshop, Illustrator, InDesign), Canva or similar design tools for internal and social media content

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.

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ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017. We are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!

Medicalincs brings a unique understanding of healthcare delivery systems across healthcare settings & payer groups; and in-depth experience applying strategic fusion of clinical, business, and technical expertise -- to drive comprehensive and tried-and-true lasting solutions to advance networks and population health management. Our areas of expertise include:

Managed Care & Care Value | Care Delivery Model Transformation Implementation | Care Management | Quality Improvement & Patient Safety | Program Management & Change Management | Program Evaluation & Data Analytics | Organizational Development & Strategic Planning.

Medicalincs takes a rigorous approach to recruiting talent to our company that balances equal parts role-specific competencies and cultural fit. Medicalincs offers you:

We are a team-oriented, fast-paced, results-driven employer.

A balance of work, life, & fun -- with a close-knit team of professionals!

Delivery of top-notch health care solutions to our clients

An innovative and creative environment, with diverse highly talented co-workers

Empowerment to perform at your highest potential and opportunity to grow

Recognition for being part of a talented team & Reward for performance

Competitive compensation - Full benefits (Health, Life, Vision, Dental), Paid time off, 401(k), Professional Development support.