Executive Assistant I

Please complete the application in its entirety. Include all previous employment so that it may be taken into consideration. Please include a resume attachment with submittal of your application. Resume should document months and years with your dates of employment. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received before the closing date and time listed.

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits

(RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

This position provides administrative support to an assigned C-suite executive and department. The role manages the executive’s schedule and meetings, prepares correspondence and other materials, coordinates travel and department activities, and coordinates with internal and external stakeholders on behalf of the executive. The position handles confidential and sensitive information and provides support for department projects and other assigned activities.

DUTIES & RESPONSIBILITIES:

Executive Support:

• •Completes a broad variety of administrative tasks including managing an active calendar of appointments; scheduling meetings and preparing agendas; maintaining files; completing expense reports; composing and preparing correspondence and materials that are oftentimes confidential; and managing special projects as assigned.
• •Communicates directly, and on behalf of the assigned executive with agency employees, public officials/staff, and other individuals and entities regarding matters related to the division and assigned department. Represents the assigned executive by welcoming visitors, coordinating agency/departmental functions, and responding to questions and meeting requests directed to the executive; processes confidential materials and communications.
• •Plans and coordinates the assigned executive’s schedule and ensures time commitments are followed and respected; provides “gatekeeper/gateway" role, creating win-win situations for direct access to the executive’s time and office; adjusts the executive’s calendar to maximize use of time.
• •Produces executive-level communications and materials, including reports, presentations, contracts, database files, charts, graphs and forms, and major documents as required for reproduction and distribution; proofreads, edits, compares, and redlines documents effectively and navigates and operates within various computer databases and programs relating to area of responsibility; gathers data and provides requested information for operational and technical reports; prepares standard documents related to public records requests.
• •Manages day-to-day office operations; organizes and maintains records and information and coordinates administrative activities with other departments, staff, and the Leadership team as directed.
• •Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature; determines and coordinates appropriate follow-up or referral and escalates matters as needed.
• •Arranges travel and off-site meetings by developing itineraries and agendas; books transportation; arranges registrations, lodging and meeting venues; and preparing related travel information.
• •Attends meetings as directed; accurately takes and transcribes meeting minutes; files and distributes meeting materials and information as appropriate; and ensures timely follow up on actionable items.
• •Assists with the development and monitoring of assigned budgets; performs purchasing and bookkeeping functions and processes expense reports.
• •Provides administrative support for assigned projects and activities, including gathering information, coordinating meetings, maintaining documentation, and tracking deadlines and follow-up items.
• •Serves as a member of the Administrative Coordination Team.
• •Ensures a professional work environment by demonstrating the agency values of passion, trustworthiness, respect, collaboration, diversity and ownership; as well as a strong commitment to equity, diversity, inclusion and belonging.
• •Ensures a safe working environment and adherence to guidelines of agency safety policies and procedures, leads by example; reports safety-related accidents, incidents, and unsafe work conditions to appropriate personnel; attends safety training programs as required.

QUALIFICATIONS:

Required Qualifications:

• •Five (5) years of work experience for a non-profit, public or private organization in an executive assistant position.
• •Five (5) years of progressively responsible administrative experience, including experience providing executive- or senior-level administrative support.

Preferred Qualifications:

• •Bachelor’s Degree in Business, Public Administration, Organizational Management, Communications, or a related field.
• •Experience working in a public agency, transit, government, or other complex organization.

Or:

An equivalent combination of education, experience, knowledge, skills, and abilities.

Key Competencies & Characteristics:

• •Strong verbal and written communication skills with the ability to communicate professionally with executives, agency employees, public officials and staff, and other external stakeholders.
• •Ability to exercise discretion and maintain confidentiality when handling sensitive information, communications, and business matters.
• •Technically proficient with the ability to learn and use technology systems, including Microsoft Office Suite and other systems used for assigned work.
• •Ability to establish and maintain effective working relationships and work collaboratively with individuals across the agency and external stakeholders.·
• •Ability to work effectively in a deadline-driven environment while maintaining accuracy, professionalism, and appropriate follow-through.·
• •Strong organizational and time management skills with the ability to successfully manage multiple priorities, schedules, assignments, and deadlines.·
• •Ability to exercise sound judgement, work independently within assigned responsibilities, and recognize when matters need to be escalated.·
• •Ability to review information, identify issues, and determine solutions and appropriate follow up.

WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS:

The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job with or without reasonable accommodations. The work environment is a typical office environment with minimal exposure to excessive noise or adverse environmental issues.

CAREER MAP: Based on job performance, experience, education, and position availability, the next step on the career map for this position may be: Executive Assistant II, Government Relations Officer

We are considering all applications for this position up until the position close date of 11/2/2026 at 11:59PM. For consideration, please be sure to apply before the posting end date.

Pay Range:

$71,043.00 - $100,348.50 Annual EEO POLICY AND ADA ACCOMMODATIONS

RTD is proud to be an Equal Opportunity Employer, supporting diversity, equity, and inclusion in the workplace. All applicants will be considered for employment regardless to the race, sex, disability status or any oth