Executive Assistant - Investment Management (Emirati Talent only)

JOB PURPOSE

Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner

Follow-up on the department action plan/MoM as advised by the head of the department

This role is for a UAE national only.

ROLES AND RESPONSIBILITIES

Ensure proper and timely coordination of activities across functions with other Team Assistants / Executive Assistants

Organize, file and maintain correspondence and other documentation for Department (paper & digital filing)

Schedule appointments, prepare agenda, and coordinate arrangements for meetings

When required, support preparation of meeting minutes and follow-up with other Departments on action points

Screen and communicate meeting minutes, reports, and other business documents to the related stakeholders

Coordinate / follow-up with other team members on the tasks provided by the head of the department

Ensure to a timely correspondence to the department's requests

Screen telephone calls and visitors, answer questions as requested, refer calls / visitors to the related person

Coordinate travel bookings, visa applications and expense claims for all Department members

Follow-up with other Departments on next steps and requirements as per the meeting minutes

Organize, file and maintain correspondences and other documentation appropriately;

Draft letters and official correspondences to concerned parties

Prepare & format PowerPoint presentations (internal presentations / external pitches etc.) to a high professional standard

Coordinate with other departments to process contracts, approval documents, invoices etc.

Coordinate attendance monitoring and vacation planning for team

Coordinate ERP actions including raising TCRFs and processing invoices

TECHNICAL AND INTERPERSONAL SKILLS

Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders

At least practical-level command of both English and Arabic, written and spoken

Ability to maintain confidential information

Good communication and interpersonal skills

Great understanding of policies, procedures & work methods

Strong computer skills

Excellent organization skills