Executive Assistant – Operations & Client Coordination

About Breakpodden

Breakpodden is a Norwegian online store and streaming channel dedicated exclusively to football (soccer) trading cards . Based in Stavanger, Norway, the brand has built an active hobby community around collecting, buying, selling, trading, opening, and winning football cards.

A major part of Breakpodden's community engagement happens through live-streamed card breaks, interactive polls, giveaways, competitions, and card-winning activities .

Every Tuesday evening, Breakpodden hosts live card breaks on platforms such as YouTube and Twitch. During these sessions, collectors can purchase spots representing specific football clubs or players. Breakpodden then opens premium card boxes or packs live on camera, and participants receive the cards pulled for their selected team/player.

The live sessions may also include polls, contests, giveaways, and opportunities for community members to win cards , making the streams highly interactive and engaging.

Role Overview

We are looking for a proactive and highly organized Executive Assistant / Operations Coordinator who can support the day-to-day operations of Breakpodden and assist with coordination around its online store, live-streaming activities, customers, and football-card community.

This is not a traditional 9-to-5 EA role. The person should be comfortable working in a fast-moving digital environment and supporting activities that sometimes take place according to Norwegian/European timings.

Key Responsibilities

• •Provide day-to-day executive and administrative support.
• •Coordinate calendars, meetings, reminders, follow-ups, and operational activities.
• •Assist with preparation and coordination for weekly live card breaks .
• •Help manage participant information, purchased spots, team/player allocations, polls, giveaways, and card winners.
• •Maintain accurate records of cards won or allocated during live sessions.
• •Coordinate information relating to packing, shipping, customer orders, and deliveries.
• •Support communication with customers and members of the Breakpodden community.
• •Assist with the online store, order tracking, inventory information, and general e-commerce coordination.
• •Help prepare information, schedules, spreadsheets, reports, and trackers.
• •Coordinate with internal and external teams to ensure activities are completed on time.
• •Assist with YouTube/Twitch live-stream preparation and post-stream follow-ups.
• •Track pending tasks and proactively follow up with relevant stakeholders.
• •Handle confidential business and executive information professionally.
• •Support additional administrative, operational, and coordination requirements as needed.

Working Hours & Flexibility

The role requires a high degree of flexibility with working hours . While regular working hours will apply on most days, shift timings may be highly irregular on certain days depending on live streams, events, and operational requirements.

In particular, Tuesday live-break sessions may require working later hours to align with Norway timings .

On days requiring significantly irregular or late working hours, Work From Home (WFH) will be permitted .

What We're Looking For

• •Strong communication and coordination skills.
• •Excellent organizational and time-management abilities.
• •Comfortable working independently and taking ownership of tasks.
• •Ability to manage multiple activities and follow-ups simultaneously.
• •Good knowledge of Excel/Google Sheets and other productivity tools.
• •Comfortable using or learning platforms such as YouTube, Twitch, e-commerce systems, and social media.
• •Strong attention to detail, particularly when maintaining customer, order, card, and winner records.
• •Willingness to work flexible hours when required.
• •Interest in football, collectibles, trading cards, e-commerce, or online communities would be an advantage.
• •Prior experience as an Executive Assistant, Operations Executive, E-commerce Executive, or Coordinator would be preferred.

Ideal Candidate

The ideal candidate is someone who enjoys a role that combines Executive Assistance, operations, e-commerce, customer/community coordination, and live-event support . They should be adaptable, dependable, digitally comfortable, and willing to adjust their schedule when Breakpodden's live activities require it.