Executive Assistant, People

UTA seeks an Executive Assistant to join our People Team. Qualified candidates must have precise, detail-oriented organizational and administrative skills, as well as excellent verbal and written communication abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, exercise judgement on prioritizing tasks, and have experience in an office environment managing heavy scheduling, phone calls, and administrative tasks. This is an in-office role based in Beverly Hills, California.

The salary range for this role is $25.00 to $30.00 commensurate with experience and skills.

What You Will Do

Significant email and calendar management (via Outlook) and coordination

Task and project management (reminder of to-dos, deadlines, email drafts, etc.)

Act on behalf of the sub-functions and monitor “Tier 1” questions on behalf of the sub-departments and respond to or route emails promptly

Coordinate function-oriented activities/events

Maintain schedule of staff check-ins, department check-ins, and regular meetings to maintain the “high touch” nature of the People Function

Assist in pulling data reports from Workday and preparing basic data, as requested

Book travel and complete expense report management

Efficiently coordinate interviews between candidates and interviewers within the organization

Maintain candidate database and oversee incoming inquiries

Prepare and post jobs as necessary

Continuously developing business knowledge and acumen of company and departmental objectives

What You Will Need

3+ years of experience supporting senior level executive(s) required

Experience in Human Resources, Recruitment, or Learning & Development preferred

High degree of professionalism and discretion

Proactive, dependable work ethic

Ability to perform effectively under pressure in a fast-paced environment

Collaborative, positive team player willing to go the extra mile

Strong customer-service orientation with excellent communication and interpersonal skills

Exceptional attention to detail and sound problem-solving and decision-making skills

Strong prioritization and time-management skills with the ability to meet deadlines

Proficiency in Excel, PowerPoint, Outlook, Word

Working knowledge of Workday and Asana preferred

Strong business acumen and interest in the media, sports, and entertainment industries preferred

What You Will Get

The unique and exciting opportunity to work at one of a leading global entertainment companies

Access to the tools, leadership, and resources you will need to create and drive a center of excellence

The opportunity to do the best work of your career

Work in an inclusive and diverse company culture

Competitive programs to support your well-being

Experience working in a collaborative environment with room to grow

About UTA

UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.

For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.

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