Executive Assistant , Sponsored Products and Brands

The Amazon Advertising team is seeking an Executive Assistant to support two to three Directors in the Sponsored Products and Brands (SPB) organization.

This role suits someone who thrives on a fast-paced, growing team in a constantly evolving industry. You will keep multiple competing priorities moving at once across global teams, with the flexibility, business judgment, attention to detail, and sense of humor to do it well.

You will anticipate what the Directors need before they ask, react with appropriate urgency when timelines are tight, and take effective action without having the full picture. You will handle confidential information with discretion and represent the Directors professionally with senior leaders inside and outside Amazon. You communicate clearly at every level and look for ways to simplify and improve the processes you own.

You will partner closely with Executive Assistants across the organization on shared team activities and projects, working both independently and collaboratively with a strong sense of ownership.

This role requires five days a week in office.

• Key job responsibilities
• - Managing fluid calendar requests, meeting invites, conference room logistics, and floor access
• - Planning travel and all related accommodations including lodging, transportation, visa processing, and building access
• - Improving morale, helping recognize exceptional efforts, having fun at work, and encouraging others to do the same
• - Attending key meetings, tracking and helping drive completion of key deliverables, and following up on overdue items
• - Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Hands events, snacks and supply ordering, team-building events, launch events and recognition posters)
• - Updating team organizational charts
• - Managing workflows that require approvals
• - Processing expense reports
• - Managing large event logistics, catering, accommodations, and support materials (e.g., business writing courses, All Hands events, etc.)
• - Acting as Space Administrator for the team, responsible for space planning, coordination, and execution of office moves

• A day in the life
• Every day is different. A typical day involves managing a high volume of email, scheduling complex meetings with other Executive Assistants, and partnering with executives and their business partners on projects and initiatives.

• About the team
• The Sponsored Products and Brands team at Amazon Ads is re-imagining the advertising landscape through industry leading generative AI technologies, revolutionizing how millions of customers discover products and engage with brands across Amazon.com and beyond. We are at the forefront of re-inventing advertising experiences, bridging human creativity with artificial intelligence to transform every aspect of the advertising lifecycle from ad creation and optimization to performance analysis and customer insights. We are a passionate group of innovators dedicated to developing responsible and intelligent AI technologies that balance the needs of advertisers, enhance the shopping experience, and strengthen the marketplace. If you're energized by solving complex challenges and pushing the boundaries of what's possible with AI, join us in shaping the future of advertising.

Basic qualifications

• - 3+ years of professional or military experience
• - Experience with executive level calendar management
• - Experience with domestic or international travel coordination
• - Experience with Microsoft Office products and applications

Preferred qualifications

• - Experience in a fast-paced, high-tech company
• - Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

• USA, NY, New York - 66,300.00 - 107,100.00 USD annually
• USA, WA, SEATTLE - 80,200.00 - 97,400.00 USD annually