Executive Assistant to Creative Director

Executive Assistant to Creative Director/CEO

Global Art/Design Studio

About Us

We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation.

Position Overview

We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail.

Key Responsibilities

Professional Support:

Serve as primary communication interface for CEO across all channels

Coordinate complex scheduling across multiple time zones and international travel

Prepare detailed meeting materials and maintain meticulous project documentation

Manage relationships with artists, cultural partners, collaborators, and industry contacts

Provide remote administrative support during CEO's regular trips to East Asia

Represent the company with appropriate sophistication at cultural events and industry functions

Project Coordination:

Track progress across multiple creative projects (fashion, art, film, music)

Interface between CEO and internal team members

Coordinate with external partners, venues, and cultural institutions

Assist with event planning and execution logistics

Personal Management:

Manage personal calendar, appointments, and household coordination

Arrange comprehensive travel itineraries for domestic and international trips

Handle personal errands and home management as needed

Requirements

Professional Background:

5+ years executive support experience, preferably in arts, design, or cultural institutions

Experience with galleries, museums, design firms, or cultural foundations strongly preferred

Demonstrated ability to work in high-standards environments with attention to presentation and protocol

Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous

Technical & Communication Skills:

Exceptional written communication for drafting correspondence on CEO's behalf

Experience with project management tools and creative industry workflows

Strong copywriting and editing abilities

Comfortable with both formal business protocols and creative industry practices

Personal Qualities:

Refined aesthetic sensibility appropriate to experimental fashion/art environment

Highly diligent with detailed note-taking, task tracking, and follow-through

Strategic thinker who anticipates challenges and develops solutions before problems arise

Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics

Comfortable working behind-the-scenes to support creative vision

Exceptional discretion with confidential artistic and business matters

Punctual and reliable with unwavering attention to deadlines

Adaptable to non-traditional schedules including evenings and cultural events

Calm under pressure with excellent stress management capabilities

Work Environment

Full-time, in-office position based in Orange County

Occasional evening/weekend availability for events and international coordination

Opportunity to engage with cutting-edge creative projects and international art scene

Professional growth within a rapidly expanding creative and technology venture

What We Offer

We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.