Executive

Job Purpose:

An Executive Administrative Assistant is an employee who provides high level administrative support to executives in the workplace , such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees .

Principal Accountabilities (Role & responsibilities):

· Handling various administrative and clerical responsibilities such as answering phone calls, taking and conveying messages, making appointments, ordering office supplies, etc.

· Assisting the HR department in recruiting activities such as scheduling interviews, on boarding candidates, etc.

· Scheduling inter-departmental meetings, coordinating the time schedules with the employees, and arranging food and other necessities.

· Handling and managing calendar schedules of management, making copies of required documents for the meetings, making travel arrangements, booking hotels and conference rooms, arranging for audio-video equipment for the meetings

· Organizing, compiling, and updating company records and documentation

· Assisting the HR department in scheduling, coordinating and executing training and other office events

· Helping the department heads as and when required

· Liaising with internal and external agencies for smooth administrative functioning

· Assisting Admin Executive Head in all day-to-day activities

· Coordinating with the housekeeping staff for daily activities

Qualification/Competencies:

Educational qualifications: Any Graduate

Experience: Minimum 2 Years

Preferred Industries: Solar / Any industry

Competencies/skills:

· Excellent communication and interpersonal skills are a must

· Proficiency in MS Office is a must

· Excellent organisational and time-management skills

· Quick-thinking, planning, coordinating, and executing skills