Executive - Front Office

Job Title

Executive - Front Office

Job Description Summary

Job Description

• •Handling the Visitors and Telephone calls.
• •Coordinating for FM services for interviews, meetings and common areas.
• •Operate the EPABX system.
• •To liaise with contractor for any malfunctions detected in EPABX and the system software.
• •To take care of visitors to the office premises by receiving and guiding them properly in the manner as set out by FM.
• •To continuously update the employees list of telephone numbers and addresses at site.
• •To assist FM in organizing VIP visits and important client meetings as instructed.
• •To coordinate in getting the visiting cards of the employees printed as per schedule
• •. To assist the AFM in data entry and Vendor bill verification work.
• •To assist in mail management
• •Car/hotel bookings for the Staff.
• •Co ordinate with the Security Team for all enable/deactivate the access badges
• •To promptly notify help desk/FM about issue observed if any.
• •To promptly inform the Help desk/FM about any office equipment if observed having any problem.
• •Liaison with telecommunication agencies as and when required or instructed by FM.
• •Implementing all C&W procedures as directed by FM at site.
• •Assist FM in implementing the EH&S standards at site.
• •Maintaining Inter-Departmental contact according to communication guidelines issued by FM.

INCO: “Cushman & Wakefield”