Executive Office Manager

StandWithUs is an international, nonpartisan Israel education organization that inspires and educates people of all ages and backgrounds, challenges misinformation, and fights antisemitism.

The Executive Office Manager will support the Southeast Executive Director by managing administrative operations and providing essential logistical coordination for the region. This role requires excellent communication, organizational, and interpersonal skills, along with the ability to handle sensitive and high-level matters with professionalism and discretion.

This position is suited for someone who is highly organized, resourceful, and comfortable managing multiple priorities in a fast-paced, mission-driven environment — helping ensure the Southeast office runs smoothly in support of StandWithUs's work educating about Israel and countering antisemitism. The role builds strong project management, organizational, and event planning skills.

Key Responsibilities

Manage the Executive Director's calendar, including scheduling, meetings, and travel arrangements

Prepare and maintain documents, reports, spreadsheets, and presentation materials

Coordinate and facilitate internal staff and office meetings, including agendas and follow-ups

Coordinate logistics for board meetings, including Zoom setup and scheduling

Support event planning and execution

Serve as the point of contact for internal and external stakeholders

Handle office supply inventory, equipment maintenance, and vendor communications

Track expenses and support basic bookkeeping or reimbursement processes

Qualifications

College degree preferred

3+ years of experience in executive or administrative support

Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word); experience with Zoom and Raiser's Edge or similar CRM systems preferred

Excellent verbal, written, and interpersonal communication skills, with proficient writing ability

Strong time management, multitasking, and organizational skills

High level of discretion and organizational awareness

Must have American citizenship or a valid work visa; StandWithUs cannot sponsor work visas

Benefits Include

Full health, dental, and vision insurance.

Vacation and sick leave.

Paid U.S. national holidays and Jewish religious holidays.

Position Location: Boca Raton, FL

Position Start Date: Immediately available

Salary: $65,000 - $75,000, commensurate with experience