Facilities and Administration Manager

Brooks is a leading provider of automation solutions with over 40 years of experience in the semiconductor industry, offering precision robotics, integrated automation systems, and contamination control solutions that empower chip manufacturers worldwide. Our product portfolio includes a range of automation solutions, including robots, vacuum systems, and atmospheric robots for semiconductor manufacturing ( www.brooks.com ).

Are you looking for a place where you can be part of a transformation? Join us at Brooks Automation and be a part of a dynamic organization that is shaping the future of technology.

Facilities and Administration Manager

Job Description

Role Purpose:

The Facilities & Administration Manager is responsible for the overall management, operation, maintenance and continuous improvement of the company’s facilities, infrastructure, workplace services and administration functions. The role ensures that the manufacturing site, offices and supporting facilities are safe, functional, secure, well-maintained, cost-effective and fit to support current operations and future business growth. The position provides leadership and oversight for Facilities and Administration activities, including building and infrastructure management, electrical and utility services, maintenance, security, housekeeping, transportation, workplace services, contractor and vendor management, site administration, facilities projects, budgeting and business continuity support. The role works closely with Operations, Engineering, HSE, HR, Finance, IT, Procurement and other business functions to ensure effective and uninterrupted site operations.

1.Facilities Management :

• •Provide overall leadership for the day-to-day management and operation of company facilities.
• •Manage the condition, availability and functionality of buildings, offices, manufacturing support areas, warehouses, common areas and external premises.
• •Oversee building systems, electrical systems, lighting, HVAC, plumbing and water systems, drainage, cleanroom, process utility systems, fire protection infrastructure, generators/backup power, lifts, parking areas, roads, signage, access-control infrastructure and CCTV infrastructure.
• •Ensure facilities are maintained to required operational standards.
• •Monitor breakdowns and corrective maintenance activities.
• •Analyze recurring failures and implement corrective and preventive measures.
• •Establish escalation procedures for critical failures affecting manufacturing operations.

2. Utility & Energy Management:

• •Oversee site electrical, HVAC, chilled water, compressed air, vacuum, gases, DI water and waste treatment systems and ensure reliable availability to support business operations.
• •Monitor electricity, water and other relevant utility usage and identify efficiency opportunities.
• •Analyse recurring failures and implement corrective and preventive measures.
• •Establish escalation procedures for critical failures affecting manufacturing operations.
• •Investigate abnormal consumption, interruptions and recurring utility issues.
• •Coordinate with utility providers, landlords, contractors and relevant authorities.
• •Ensure appropriate maintenance records, inspection reports and certificates are maintained.
• •Support planning for additional utility capacity arising from business expansion or manufacturing growth.

3. Cleanroom & Critical Environment Management:

• •Maintain ISO cleanroom standards (ISO 6, 7 & 8).
• •Monitor particle counts, temperature, humidity, and pressurization.
• •Ensure facility conditions support product quality and manufacturing requirements.
• •Manage contamination control programs.
• •Analyse recurring failures and implement corrective and preventive measures.
• •Establish escalation procedures for critical failures affecting manufacturing operations.

4. Facilities Maintenance:

• •Develop and maintain a structured preventive maintenance programme.
• •Ensure planned maintenance is completed within established schedules.
• •Coordinate emergency and breakdown maintenance.
• •Prioritise maintenance activities according to operational criticality.
• •Maintain records of maintenance activities, breakdowns, service reports and equipment history.
• •Monitor maintenance costs and identify optimisation opportunities.
• •Review contractor performance and maintenance quality.
• •Ensure maintenance work is coordinated to minimise disruption to manufacturing operations.

5. Administration Management:

• •Provide overall leadership for the Administration function and ensure effective delivery of site administrative services.
• •Establish and maintain efficient administrative processes and procedures.
• •Oversee general administration, office supplies, stationery, pantry supplies and other administrative requirements.
• •Oversee reception and visitor-related administrative services.
• •Manage meeting rooms, common areas and employee amenities.
• •Coordinate courier, mail and document distribution services.
• •Manage administrative records and site documentation.
• •Coordinate administrative support for company events, meetings and site activities.
• •Support senior management and business functions on site-related administrative matters.
• •Ensure administration services are delivered efficiently, professionally and within approved budgets.

6. Workplace & Employee Services:

• •Ensure workplace facilities and employee amenities are maintained to appropriate standards.
• •Oversee pantry services, drinking water, cleaning services, common areas, employee facilities, parking, workplace maintenance, waste collection, pest control and landscaping.
• •Monitor service quality and employee experience relating to workplace facilities.
• •Address recurring workplace service issues and implement corrective actions.
• •Support workplace changes, office moves, workstation changes and site expansion activities.
• •Ensure adequate workplace services support increasing headcount and shift operations.

7. Housekeeping, Cleaning & Site Appearance:

• •Manage housekeeping and cleaning contractors.
• •Establish cleaning schedules and service standards.
• •Conduct regular inspections of office, manufacturing support, common and external areas.
• •Ensure cleanliness and general site presentation are maintained.
• •Manage pest-control services.
• •Oversee landscaping and external site maintenance.
• •Monitor contractor performance and resolve service deficiencies.
• •Ensure waste collection arrangements are properly managed in coordination with relevant functions.

8. Transportation & Site Logistics Support:

• •Manage employee transportation services and transport vendors where applicable.
• •Coordinate transportation requirements for shift employees and other authorised users.
• •Monitor transport routes, schedules, capacity and service quality.
• •Address transportation issues and employee complaints.
• •Monitor transportation costs and vendor performance.
• •Coordinate transportation requirements during overtime, special events, emergencies or business continuity situations.
• •Ensure transportation vendors comply with contractual and company requirements.

9. Contractor & Vendor Management:

• •Manage facilities and administration service providers.
• •Establish clear scopes of work, service requirements and performance expectations.
• •Obtain and evaluate quotations in accordance with company procurement procedures.
• •Monitor contractor performance against agreed SLAs/KPIs.
• •Conduct regular contractor performance reviews.
• •Manage service deficiencies and corrective actions.
• •Coordinate contract renewals with Procurement and relevant stakeholders.
• •Ensure contractors maintain required licences, certifications, insurance and other documentation where applicable.
• •Ensure contractors comply with site access, security, operational and safety requirements.
• •Maintain appropriate vendor records and service documentation.

10. Facilities Projects & Site Expansion:

Lead or coordinate facilitie