Facilities Assistant

Description

POSITION TITLE: Facilities Assistant

DEPARTMENT: Facilities GRADE: 101 FLSA: Non-Exempt

FTE: 1.0

POSITION DESCRIPTION: This position provides essential janitorial, hosting, and basic maintenance services to ensure a clean, safe, and welcoming environment for staff and visitors. The role requires routine cleaning, event support, basic repairs, and upkeep of building systems and spaces. Work is performed independently and under the direction of the Facilities Manager.

SUPERVISION RECEIVED : Facilities Manager

SUPERVISION EXERCISED: None

Are you passionate about the transformative power of libraries? Do you want to connect with and make a difference in our local community by helping to preserve and maintain one it’s most important public assets? We are looking for the right person to become the next all-star member of our dynamic Facilities team.

If you…

- Are a motivated, self-starter who can multi-task and problem solve in a busy environment, and work independently as well as with a team

- Are interested in buildings, infrastructure, and facilities and want to learn more about how they work and how to maintain them.

- Enjoy libraries, books, programs, and special events and want to support community access to things like these.

- Value cleanliness, organization, safety, and accessibility

…then we have a great spot for you! As a Facilities Assistant, you can help enrich lives, build community, and assure that our libraries are safe, clean, accessible spaces for all to enjoy!

Wage range: $15.76-19.30 per hour, depending on experience

Benefits:

This Full-time position includes a full benefits package including health, dental, vision, life, AD&D, and supplemental insurance coverages as well as HRA and retirement savings. Benefits include vacation and sick leave, and 13 paid holidays.

Requirements

ESSENTIAL FUNCTIONS:

Works 40 hours per week

Ability to arrive at locations throughout Mesa County to successfully fulfill job expectations. Locations include, but are not limited to, library branches and external locations for outreach, programs, and classes.

Daily Responsibilities:

• •Check restrooms frequently and respond promptly to service calls (e.g., messes, clogs).
• •Refill restroom dispensers (paper towels, soap, toilet tissue, sanitary products).
• •Spot vacuum carpets, stairs, and elevator as needed.
• •Respond to spills, stains, bodily fluids, broken furniture, odors, and other custodial issues throughout campus.
• •Wipe down tables and common area furniture regularly.
• •Dust shelves, displays, windowsills, and public-facing surfaces.
• •Sweep and mop non-carpeted areas as needed.
• •Clean interior glass and smudged windows.
• •Empty and sanitize trash and recycling bins.
• •Maintain cleanliness of outdoor patios, including furniture and trash collection.
• •Clean and restock the staff break room; handle light kitchen duties such as dishwashing, microwave cleaning, and refrigerator maintenance.
• •Assist with or independently complete basic facility maintenance work orders.
• •Attend to urgent custodial or maintenance issues as they arise.

Weekly Responsibilities:

• •Water and repot indoor plants in public and shared areas.
• •Perform high dusting and remove cobwebs (indoors and outdoors).
• •Deep clean lower-traffic or secondary areas on a rotating schedule.

As Needed / Periodic Tasks:

• •Assist with room setups and breakdowns for meetings, classes, and special events.
• •Provide support for event scheduling and logistics when requested.
• •Clean community and conference rooms before/after use.
• •Clean exterior windows and blinds.
• •Replace air fresheners and maintain dispenser functionality.
• •Organize janitorial closets, supply rooms, and storage areas.
• •Wash and maintain janitorial rags, mop heads, and other reusable supplies.
• •Replenish cleaning and hospitality supplies in shared areas and departments.
• •Wash walls, clean equipment, and use ladders when required.
• •Move furniture, tools, and supplies as needed.
• •Perform light maintenance duties , including:
• •Changing light bulbs and batteries
• •Adjusting door closers
• •Minor painting and touch-ups
• •Monitoring HVAC and lighting systems for issues
• •Assembling shelves, carts, or furniture

• •Assist Security staff by reporting safety or behavioral concerns.
• •Support seasonal maintenance tasks such as light weeding or snow shoveling.
• •Support Finance in performing annual inventory of items and equipment.

Ongoing Responsibilities:

• •Maintain and update supply order lists for janitorial, breakroom, and pantry supplies.
• •Sort, box, palletize, and prepare decommissioned materials (e.g., withdrawn books) for shipment.
• •Safely operate vehicles, hand tools, and power equipment.
• •Use and maintain equipment per instructions and safety standards.
• •Stay informed on facility changes, safety procedures, and updates through internal communications.

SECONDARY FUNCTIONS:

• •Communicates clearly in-person and via email and other electronic tools consistently and in a timely manner. Works with others to complete assignments.
• •Performs additional duties as opportunities arise that assist the department and the library in achieving specified goals and objectives.
• •Stays informed on developments of Mesa County Libraries services and trends:
• •Attends monthly staff meetings and training; attends external training as requested, stays aware of changes via email and staff wiki.

May participate in and contribute to library committees and activities.

FACILITY ASSISTANT COMPETENCIES

COMMUNICATION

Effective verbal and written communication; accurate reporting; professional use of radios and electronic tools.

DEPENDABILITY

Punctual, self-starting, accountable, adaptable, and consistent.

LIBRARY CORE COMPETENCIES

CUSTOMER FOCUS

Builds customer confidence, is committed to increasing customer satisfaction, sets achievable customer expectations, assumes responsibility for solving customer problems, ensures commitments to customers are met, solicits opinions and ideas from customers, responds to internal customers.

ADAPABILITY/FLEXIBILITY

Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, adjusts plans to meet changing needs

INITIATIVE

Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, and practices self-development.

ORGANIZATIONAL SAVVY

Operates within the organization's formal and informal structures, builds allies and relationships across departments, uses allies to build consensus and create results, is appropriately diplomatic, understands others' roles and perspectives, and can sell projects and ideas across the organization.

TEAMWORK

Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

· Knowledge of custodial procedures and materials

· Basic knowledge of facility maintenance and repair

· Ability to troubleshoot and perform minor fixes independently

· Skill in operating cleaning and light maintenance equipment

· Ability to obtain and maintain a valid Colorado driver’s license, preferred.

Physical Requirements:

· Ability to walk the building regularly and move quickly when necessary

· Bend, lift (up to 40 lbs.), reach, and tolerate exposure to cleaning agents

· Visual acuity to read small print and identify maintenance issues

· Tolerance for dust and allergens

Working Conditions:

· Exposure to chemical cleaning products (with proper PPE and training)

· Variable weather conditions (including outdoor tasks)

· Frequent interruptions and shifting priorities

· Travel between library locations

MINIMUM EDUCATION & EXPERIENCE:

Must be 20 years of age or older, for car insurance purposes

One year of janitorial, facilities, or hospitality experience preferred

SCHEDULE:

Occasional evening or week