Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

Work Dynamics

What this job involves:

JLL supports the Whole You, personally and professionally.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Role: Engineering Executive

What this job involves:

To achieve excellence in preventive maintenance programs at (Client) with highest standards and ensure energy conservation practices.

Assist the Chief Engineer / Dy. Chief Engineer in managing M&E scope of the projects to ensure the quality and deliverables within the stipulated time.

Assist in providing comprehensive facility, contract and procurement management for technical services to the client.

Contribute to achieving financial and other targets established by the Senior Facilities Manager

Achieve Key Performance Indicators and Service Level Agreements targets.

Property Operations:

Support the Chief Engineer / Dy. Chief Engineer in managing the Mechanical, Electrical, Plumbing installations & all Civil maintenance within the facility.

Responsible for preparation of critical spares list for all installations as per manufacturer’s recommendations and plan for the inventory where the maintenance is carried out with in-house teams.

Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment.

Assist the Chief Engineer to review the maintenance/service practices of M&E Contractors to deliver quality work practices in line with the manufacturer recommendations.

Maintain the logbooks, checklists and PPM schedules for all M & E installations.

Manage Downtime/ Breakdowns.

Arrange for ad-hoc M&E set ups as per the client requirement from time to time.

Ensure the contractors follow the house rules at all times and the projects are handled with minimum inconvenience to the Client.

Assume AFM responsibilities if need arises.

Responsible to handle the shifts independently on all Engineering related matters.

Reporting:

Responsible for daily reporting on M & E to the Chief Engineer;

Generate Service maintenance reports on office equipments;

Generate Inventory and Purchasing of spares and consumables;

Generate Downtime and breakdown incident reports

Sound like the job you’re looking for? Before you apply, it’s also worth knowing what we are looking for

Tertiary qualifications in Electrical/Mechanical essential.

Very Good people skills and ability to interact with a wide range of client staff and demands.

Knowledge of Occupational Safety requirements.

Strong PC literacy and proven ability to manage daily activities using various systems

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Keep your ambitions in sight and imagine where JLL can take you

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences, and perspectives help us think bigger, spark innovation, and succeed together.

Providing onsite support

You will be the Site leads reliable resource on whom we can bank on for all technical expertise. You’ll achieve this by responsibly performing routine site checks and inspections to ensure all critical procedures and equipment management best practices are implemented and followed. Also we would look at your technical skills and suggest if any processes can be improved and implement cost saving measures. There will be questions that will arise while you are at the forefront and your contributions should be inline with team thoughts and motive.

You’ll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. You’ll need to ensure we hit key performance indicators and meet our service level agreements.

Meeting the clients’ facilities needs

At JLL, we put client satisfaction at the front and centre of everything we do. If you share our values, we will be more than happy to work with you. In this role, you’ll be responsible for working closely with clients and suppliers onsite to identify the facility-related enquiries and requirements. Your planning and budgeting skills will also be vital to the job, as you’ll take part in the procurement of vendors and services from time to time. You’ll also lend the team a handy support including any basic duties required by the building , driving consistent improvements in implementation and service delivery.

Making everyone safe and risk-free

Do you value workplace safety? If so, you’ll be a perfect fit for the job. In this role, you will ensure everyone’s health and safety by keeping safe workplace procedures in place and order. Attention to detail combined with high level analytical skills are vital for success in this role, you’ll need to make qualitative and quantitative decisions along with expectations to carry out procedures always. At the same time, this role puts you on the first line of defence against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You’ll also be expected to follow escalation and incident reporting procedures and comply with the firm’s guidelines and strategies.

Sound like you? To apply, you need to be a:

Enthusiastic and Evolving

Do you have prior experience in energy management, saving opportunities, risk management or other related fields? Do you have an understanding of local occupational health and safety requirements, critical facilities and vendor management? What we are looking at is A degree or a professional qualification in Engineering / Technical Services and a 2-3 years relevant experien