Facilities Coordinator - Yaphank, NY

Under the general supervision of the Farm Coordinator, the Facilities Coordinator to ensure the safety of staff, volunteers, participants, and the public. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, the office areas, bathrooms, storage areas and entrances. The Facilities Coordinator proactively identifies maintenance needs, works independently within established priorities, and is also responsible for preparation of facilities for meetings, rentals, & events; snow removal; repairs; minor carpentry and construction projects; maintenance of equipment; set up/breakdown; and coordinating facility needs with the Farm Coordinator and/or designated staff/volunteers. Responsible for identifying and notifying supervisor of maintenance regarding issues in the facility and related equipment and tools at the Suffolk County Farm and Education Center. Develop and maintain a site map that includes all building, water, sewage and electrical lines on the farm. Responsible for supporting OSHA/PESHA safety regulations compliance is followed. Responsible for monitoring the security and safety plan for the farm. This position must represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.

Required Qualifications:

• •Associate’s degree plus experience relevant to the role of the position. High School diploma/GED plus 2 year transferrable program/functional experience may substitute.
• •Ability to meet travel requirements associated with this position.
• •Ability to meet acceptable background check standards.
• •Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• •Valid NYS Driver’s License.
• •Ability to operate a lawn mower, snow blower, and related equipment.
• •Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.
• •Ability to identify and address safety concerns in the work place.
• •Reliability and competence with building mechanicals and plumbing operations.
• •Ability to work cooperatively with commercial maintenance and repair services on occasion.
• •Physical ability to do heavy lifting, shovel snow, and carry supplies and equipment.
• •Ability to climb and perform work from a ladder.
• •Basic computer skills.
• •Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
• •Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
• •Ability to independently identify maintenance needs, organize work, and complete tasks according to priorities developed with the immediate supervisor.
• •Ability to work effectively with the public and co-workers.
• •Ability to communicate with supervisor and staff as pertains to the duties of the job.

Preferred Qualifications:

• •Experience in general facility maintenance, or property maintenance.
• •Practical experience with light carpentry and general building repairs preferred; trade licensure is not required for routine duties.

POSITION DETAILS:

Salary: $18-24.75 per hour

Schedule: NONEXEMPT – Reg: 40 hours per week

No relocation or VISA Sponsorship available

HOW TO APPLY:

Review of applications will begin immediately. The position will remain open until a qualified pool of candidates is obtained.

Applicants need to:

Attach/upload a resume to the online application in either Microsoft Word or PDF format. Attach/upload a cover letter to the online application in either Microsoft Word or PDF format. Attach/upload contacts info for three references to the online application in either Microsoft Word or PDF format.

In the "Experience" section of your application, use the Paperclip icon to search for file(s) or use the "Drop Files Here" box to manually drag document(s) into your application. Once the application is submitted, you will not be able to change your submission or add attachments.

Responsibilities/Essential Functions

Administrative Responsibilities:

Direction – 5%

• •Assist with developing written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
• •Assist with development of Farm site map that includes all building, water, sewage and electrical lines.
• •Build cooperative working relationships with employees from County Departments, including the Sheriff’s Office, Department of Public Works, Department of Labor, Department of Social Services and community based organizations (IGHL, AHRC, etc.) that participate in Farm education or vocational programs.

Management – 10%

• •Assist with maintaining written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
• •Maintain a site map that includes all building, water, sewage and electrical lines on the Farm.
• •Assist with developing and managing building and equipment maintenance schedules.
• •Assist with creation and maintenance of emergency preparedness plans.
• •Assist with aligning resources to identity contractors and outside vendors for identified needs.
• •Monitor the security and safety plan for the farm.

Coordination/Operation – 80%

• •Facilitate routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
• •Responsible for identifying and notifying supervisor of maintenance issues in the facility and related equipment and tools at the Suffolk County Farm and Education Center.
• •Collaborate with the Farm Supervisor to keep an inventory of all supplies and equipment.
• •Comply with established health and safety regulations and guidelines including OSHA/PESHA regulations.
• •Safely operate all vehicles and other job related equipment.
• •Follow instructions regarding the use of chemicals and supplies.
• •Record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
• •In collaboration with supervisor, maintain all equipment operating manuals and maintenance records.
• •Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
• •Collaborate with supervisor to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
• •Carry out assignments and other duties as assigned by supervisor, including but not limited to special events, community activities, etc.
• •Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
• •Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, floor scrubbers, washing machine, and dryer, etc.
• •Set up and tear down meeting facilities.
• •Assist with arranging for / performing deliveries and errands.
• •Perform general maintenance and light repairs, including basic carpentry, minor plumbing, painting, flooring, and basic electrical troubleshooting within training and authorization. Alert Farm Coordinator of any major problems or repairs needed.
• •Remove snow and ice from walks, roofs, driveways, and parking lot as needed.
• •Collaborate with Supervisor and staff to ensure the