Facilities Manager

Description

Type: Regular, Full-Time

Status: Exempt

Schedule: Varies; with the ability to work evenings and weekends

Salary: $74,880 – $104,832 (Commensurate with Experience)

Salary ranges listed above represent good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend on several factors including but not limited to, the candidate’s experience and qualifications.

Benefits : Medical at $60.00 a month for employees, dependent coverage available at pro-rated additional cost (Kaiser, Anthem Blue Cross and Community Health Care options), 100% employer paid dental & vision, 11 paid holidays, PTO accrual up to 15 paid days annually, California Paid Sick leave, additional sick leave accrual and 403b with company match

Employee Background Verification:

Five-year annual DOJ Verification Authorization requirement. This policy establishes the requirement for 5-year background checks for employees to ensure compliance with specific grants and its associated regulations.

Reports To: Chief Operating Officer

Position Summary:

The Facilities Manager oversees and coordinates all aspects of multi-site facility maintenance, improvement projects, and information technology functions across the organization. This role leads a team of staff and volunteers, manages external contractors and vendors, and ensures compliance with government and agency health and safety standards. Key responsibilities include developing project scopes, timelines, and budgets, supervising maintenance and custodial work, coordinating complex renovation and repair projects and strategically planning for long-term facility needs. The Facilities Manager will excel at project management, team leadership, effective and timely communication and vendor negotiations while maintaining a focus on operational efficiency and cost-effectiveness

Essential Duties and Job Responsibilities include the following:

Provide the overall leadership and vision for the Facilities Department and team members, with an emphasis on the oversight of providing a clean, welcoming, and safe environment to adequately support MMC’s 24/7 operations.

Serves as facilities project manager and leads the team and vendors in developing and implementing effective systems, facilities project management database, written policies and procedures to improve maintenance operations, minimize operating costs, and effect greater utilization of labor and materials.

Ensure the department adheres to organizational and grant policies, processes, and procedures.

Ensure the facilities team adheres to compliance with OSHA health and safety practices as well as maintain infection control procedures and ensure implementation.

Establish current and future department and program goals. Manage and hold the team and vendors accountable for fulfilling their job role, contracted services, and assigned tasks. Monitor departmental and individual performance and establish corrective measures as needed. Prepare detailed reports, both current and forecast

Inspect facilities, equipment, and vehicles to determine needs. Monitor performance and establish corrective measures as needed. Prepare detailed reports, both current and forecast on facility projects and future needs. Adheres to city, state, and federal building codes, statutes, and regulations.

The Facilities Manager is accountable for overseeing and managing the facilities department budget, grant accountability and reporting, ensuring responsible allocation of resources to support preventative maintenance plans, capital replacement schedules and future facility needs.

Responsible for oversight, training, equipping, and the delegation of tasks for employees, volunteers or contractors engaged in the owned and leased facilities by the organization, including but not limited to repairs, painting, maintenance, plumbing, HVAC, electrical, custodial, furnishings, and grounds maintenance.

Develops, implements, coordinates, and maintains records of a preventative maintenance program and capital replacement plan, optimizing asset longevity and operational efficiency while minimizing downtime and costs.

Develops, implements, and manages the organization’s fleet, equipment, and inventory list.

Develops, implements, and manages the organization’s furnishings, fixtures, equipment and supplies

inventory list.

Proactively identify and report all facility issues and safety concerns immediately to leadership and relevant site staff/program managers, ensuring timely implementation of corrective action steps to maintain a safe and efficient work environment.

Oversees agency office and space leases and works directly with landlords.

Management of human resources functions for the facilities department staff and volunteers, including interviewing and selecting staff, training and coaching staff, scheduling staff, timesheet review and use of HRIS, monitoring staff progress, and conducting performance evaluations.

Support cross-training to ensure an adaptable workforce and eliminate any skill gaps in the facilities department.

Champions the organization's vision, mission, and values to create a healthy work culture.

Oversee the IT staff and vendors to ensure the network and essential telecommunications systems, including phones and internet, function properly. Monitors and recommends systems and procedures to ensure the security of all facilities (i.e. cameras, monitors, alarms, security gates, access control system, audio visual system, PA speakers, etc.)

Communicates regularly and provides written department and employee updates to the COO about facility needs, project status, and risk assessment for the organization.

Works collaboratively with colleagues throughout the organization in order to model and support effective cross-departmental partnerships, trauma-informed practices, resiliency-building, and commitment to diversity and inclusion.

Attend and support agency-wide fundraising events.

Lead and attend department and agency-wide meetings as required.

Attend Board of Director and Board Committee meetings and present as required, including serving as a member of the facilities planning committee (current and future facilities)

Complete other duties as assigned.

The Facilities Manager is an exempt position and expected to customarily and regularly exercise discretion and independent judgment in carrying out job duties. The Facilities Manager is also expected to perform solely exempt-type duties more than 50% of work time during the workweek.

Requirements

Required Education and/or Experience:

Associate's degree (A. A.) or equivalent from two-year college or technical school.

Three years related experience in maintenance and repair, computer/telecommunications and safety, or equivalent combination of education and experience.

Minimum of two years experience supervising staff or volunteers.

Required Certificates, Licenses, Registrations and Tests:

Possession of a valid California driver's license and proof of liability insurance on personal auto.

Must be insurable at all times at standard rate by MMC insurance carrier.

Must successfully pass a drug, background and Tuberculosis test.

Required Knowledge, Skills, and Abilities:

Deep interest in and commitment to the mission and vision of MMC with a sensitivity to domestic violence.

Demonstrated ability to work with sensitivity and without discrimination towards peoples of diverse cultures, races/ethnicities, socio/economic positions, ages, religions, and genders, physical, mental challenges, disabilities, and sexual orientations.

Knowledge of general office practices, procedures, and terminology. Demonstrated ability to use current business software applications, including HRIS and accounting systems, as well as productivity tools, to collate, analyze, and synthesize data and information to provide st