Facility Manager

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Overview

The Facilities Manager will participate in the management of mixed-use properties and facilities by fulfilling all relevant procedural and legislative requirements, in addition to conducting inspection rounds at work sites to monitor the implementation of policies and procedures related to buildings and facilities management.

Key Responsibilities

Planning and Budgeting the Facilities Manager will develop and formulate the operational plan for the property and facilities activities, implement the plan, monitor expenditure, periodically follow up performance indicators, and review completion rates. This includes estimating the annual budget for built for the property and facilities activities after collecting and reviewing the requirements of all sectors of the Department.

Policy, Governance, and Stakeholder Relations the Facilities Manager will implement and develop policies, procedures, and controls for property management and facilities activities and seek their approval. This includes developing and maintaining effective working relationships with relevant internal departments and external entities, such as government departments and service providers, through ongoing communication and periodic meetings. The manager will respond to inquiries, attend meetings and workshops, and participate in section-related teamwork.

Contract and Vendor Management The role requires supervising contract officers responsible for managing various contracts related to property management and facilities activities, including facilities and property management, landscaping, and maintenance contracts, through periodic contract reviews prior to renewal. The manager will verify tender documents for all property management and facilities works and submit recommendations on renewing or changing contracted companies after evaluating their performance in consultation with the contract officer.

The Facilities Manager will evaluate the quality of work provided by suppliers and contractors through regular site visits and follow-up of employee complaints, ensuring continuity of high-quality, efficient services at appropriate cost. This includes ensuring required procedures are followed in cases of contract breach or implementation delays, communicating with contracted entities regarding shortcomings, and coordinating with the Accounts Section where deductions are required following Section Manager approval. The manager will review and approve completion certificates for invoices before referring them to the direct supervisor for final approval and forwarding to the Finance Section for payment.

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Team Leadership and Performance Management The role involves contributing to the annual performance evaluation of operations and facilities employees, following up on feedback, motivating staff, identifying their needs through individual and group meetings, and developing departmental performance in line with Department mechanisms. The manager will propose training programs for employees, hold periodic team meetings, distribute work among subordinates to ensure high productivity, and follow up and approve attendance, departure, and leave permissions through approved systems.

Maintenance Operations The Facilities Manager will follow up and implement preventive and corrective maintenance work for the entity's buildings, facilities, premises, and property in accordance with periodic maintenance programs and relevant instructions. This includes following up implementation of the maintenance services contract, ensuring contractor compliance with terms and specifications, evaluating performance, and coordinating with Facilities Management Section employees when faults requiring maintenance are identified.

The Facilities manager will review the efficiency of services provided, establish maintenance schedules, and ensure contractors perform work in accordance with the plan and contractual obligations. This includes ensuring facilities are maintained to required specifications and within set time frames, or directly engaged contractors, and ensuring service providers meet quality requirements to support customer satisfaction. The manager will provide technical support to contractors or employees as needed and follow up preparation of correspondence to contracted entities on contractual matters, such as notices regarding unavailable services or shortcomings.

The role involves meeting periodically with the engineer responsible for following up the Department's maintenance works from the site, reviewing maintenance reports, and meeting daily with the site engineer and technicians to follow up daily activities. The manager will receive emergency maintenance requests and complaints through the Deltaworks Service Desk, follow up with the maintenance company to assess and repair faults, coordinate timely provision of maintenance services, and verify completion of repairs. This includes monitoring contractor performance against issued work orders and internal feedback.

Field Inspections and Civil Works The Facilities Manager will conduct field rounds to monitor the condition and requirements of buildings in relation to maintenance, ensuring activities are completed according to plan. This includes following up maintenance and rehabilitation of buildings and minor civil works projects through periodic field rounds to monitor building conditions, ensure safety, and identify civil works needs. The manager will review preparation of inspection-round reports, recommend required works according to priority and condition, and review the budget allocated under the maintenance item.

Safety and Compliance The role includes ensuring verification of the efficiency of the fire alarm system and firefighting equipment, confirming periodic maintenance is carried out, and ensuring verification of lift efficiency through follow-up of periodic reports issued by maintenance companies.

Documentation, Reporting, and Utilities The Facilities Manager will follow up the archiving and filing of all documents in an organized manner, retaining complete documentation on contract execution or breaches to protect the Department's rights and interests. This includes reviewing invoices and reports, issuing completion certificates for works and invoices, documenting contractor performance, and preparing monthly reports and statistics for submission to the direct supervisor.

The manager will perform any other administrative duties as required and assigned by the Senior Facility Manager.

Candidate Requirements

• •Minimum of 5-8 years of overall Property Management experience
• •Ability to pass a federal background check.

Location:

Salt Lake City, Utah.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

On-site