Facility Manager - Soft Services

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JOB DESCRIPTION

• Position Title: Facility Manager – Soft Services
• Location: Hinjewadi - Pune

POSITION SUMMARY

The Facility Manager – Soft Services is responsible for overseeing and managing all soft facilities management services to ensure consistent delivery of high-quality services aligned with organizational standards and client expectations. This role serves as the primary point of contact for all soft service functions and contracted service providers, ensuring compliance with service level agreements, statutory requirements, and budget parameters while driving continuous improvement initiatives.

KEY RESPONSIBILITIES

Service Delivery Management

Ensure delivery of all soft services (housekeeping, waste management, pest control, landscaping, security, catering, reception, and other support services) aligns with the established maintenance strategy for both in-house and contracted services

Oversee quality and standards of soft facilities management services according to established guidelines and best practices

Act as Single Point of Contact (SPOC) for all soft service functions and contracted service providers on a day-to-day basis

Ensure effective communication and collaboration between internal teams, service partners, and contractors

Service Level Agreement (SLA) / KPI Management

Develop, implement, and maintain comprehensive service charters and service level agreements for all soft service functions

Monitor and report on SLAs and Key Performance Indicators (KPIs) regularly to internal stakeholders and external service providers

Track risks and rewards mechanisms associated with service delivery performance

Conduct regular service reviews and audits to ensure compliance with agreed service standards

Financial Management

Track and report financial performance of all soft service contracts and operations

Ensure services are delivered within agreed budgets while maintaining quality standards

Identify cost optimization opportunities without compromising service quality

Review and approve invoices and payment schedules for contracted services

Statutory Compliance

Own and manage the departmental statutory compliance plan to achieve and maintain legal compliance status

Ensure all soft service operations comply with relevant local, state, and national regulations

Maintain updated documentation and records for audit and compliance purposes

Coordinate with relevant authorities for inspections, renewals, and statutory submissions

Continuous Improvement & Innovation

Review existing soft service operations and develop initiatives to enhance service delivery

Drive rationalization efforts to optimize performance and improve customer satisfaction

Support and promote innovation culture within the team and service partner ecosystem

Implement best practices and industry benchmarks to elevate service standards

People Management & Leadership

Lead, manage, and develop the on-site soft services team

Conduct regular team meetings, training sessions, and performance reviews

Foster a collaborative and high-performance team culture

Mentor team members to enhance their skills and capabilities

Reporting & Documentation

Prepare and present regular operational reports, performance dashboards, and management presentations

Maintain comprehensive documentation of all soft service activities, contracts, and performance metrics

Ensure timely escalation of critical issues to senior management

Client Engagement

Build and maintain strong relationships with internal clients and stakeholders

Address client concerns and feedback promptly and professionally

Conduct regular client satisfaction surveys and implement improvement actions based on feedback

QUALIFICATIONS & EXPERIENCE

Education:

Graduate degree in Hotel Management, Hospitality Management, or related field

Professional certifications in Facilities Management (preferred)

Experience:

Minimum 8+ years of progressive experience in managing soft service functions within IT/ITES organizations or large corporate facilities

Proven track record in vendor management and service delivery excellence

Experience in managing multi-site or large-scale facility operations (preferred)

SKILLS & COMPETENCIES

Technical Skills:

Strong understanding of soft services operations including housekeeping, security, catering, waste management, and support services

Proficiency in SLA development, monitoring, and performance management

Knowledge of statutory compliance requirements related to facilities management

Familiarity with facility management software and reporting tools

Budget management and financial tracking capabilities

Behavioral Skills:

Excellent communication and interpersonal skills

Strong client engagement and relationship management abilities

Leadership skills with proven people management experience

Problem-solving and decision-making capabilities

Attention to detail and quality orientation

Ability to work under pressure and manage multiple priorities

Other Requirements:

Awareness and understanding of various operational reports and performance metrics

Support for innovation culture and continuous improvement mindset

Flexibility to adapt to changing business needs and requirements

Willingness to be available for operational emergencies

This position is based out of client site of JLL

Location:

On-site –Pune, MH

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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