FBO Airside Pass Administrator

ExecuJet Middle East is currently seeking an FBO Airside Pass Administrator to fill a vacancy within our Flight Operations division to be based in Dubai, U.A.E.

ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open, and engaging relationships with passionate colleagues.

FBO Airside Pass Administrator will be responsible for administering and controlling the airside pass system by processing applications, maintaining accurate records, ensuring compliance with airport security requirements, and coordinating with airport authorities to facilitate safe and secure access to restricted operational areas. Ensuring that only authorized individuals and vehicles can access restricted airport areas while meeting airport security and aviation regulations.

Qualification

High school diploma or equivalent required in Aviation Management, Business Administration, logistics or related field.

Work Experience Required

Must be fluent in Arabic

Hold a valid UAE driving license

Minimum of 2 years of Administration experience

Minimum of 2 years Customer Service experience

Ability to mulitask

Calm under pressure and an even-tempered personality

Teamplayer

Strong communication and customer service skills

Background

Corporate Aviation essential

Languages

Fluency in written and spoken English and Arabic. Additional languages would be advantageous.

IT Skills

Basic Skills – Microsoft Office

Responsibilities

Process new airside pass applications, renewals, replacements, and cancellations.

Verify applicant documentation, identity, and eligibility according to airport security policies.

Coordinate required security clearances, background checks, and mandatory training.

Maintain accurate databases and records of all issued passes.

Monitor pass expiry dates and notify departments of upcoming renewals.

Issue, collect, and deactivate employee, contractor, visitor, and vehicle passes.

Liaise with airport authorities, security departments, and regulatory agencies regarding pass approvals and compliance.

Conduct periodic audits of active passes and access permissions.

Ensure compliance with airport security regulations, company procedures, and applicable aviation authority requirements.

Investigate and report lost, stolen, or misused passes.

Prepare reports on pass issuance, renewals, audits, and compliance metrics.

Provide guidance to employees and contractors on airside access procedures and security requirements.

These duties are indicative of the role and are not exhaustive and may change to meet the Companies Business Objectives from time to time as required by your Manager.

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Character Profile

Professional

Flexibility

Team Player/ works well without supervision

Works well under pressure

Proactive