FBS Administrator III

Job Title

FBS Administrator III

Agency

Texas A&M University

Department

Finance - Mays Business School

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Administrator III is responsible for providing accounting or business support to a designated unit, department, college, or other System member; supporting FBS leadership and serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and providing strategic input.

Essential Duties

Accounting / Business Support

Exhibits mastery in executing, reviewing, and auditing complex accounting and financial transactions

Assists in setting strategic and programmatic financial and budget goals

Assists in performing Annual Financial Report (AFR) tasks

Develops and prepares financial presentations, reports, financial models, and projections

Assists with establishing, analyzing, and reviewing rates for compliance

Provides reports and executive-level communication and customer service to VP’s, Deans, Department Heads, and other senior staff

Initiates process improvements to enhance efficiencies and workflows

Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests

Office / Project Support

Tracks internal projects, audits, business records, and records management

Coordinates access requests

Oversees or leads a function or serves as a subject matter expert in one or more areas

Research policies, practices, and/or trouble transactions for solutions

Prepares and maintains standard operating procedures and internal resource documents

May research project coordination with Sponsored Research Services and other campus groups

May review and revise job aides as needed

May supervise student workers

May mentor or train subordinate staff members

Department Use

Approves all purchasing activity including purchasing card reallocations

Familiar with accounts, such as allowable expenses, appropriate approvers on accounts, expiration and purpose of funds and can assist and explain these to faculty and staff when necessary

Provides data from a variety of sources for ad hoc financial reports for the Assistant Dean for Finance and Administration

Proposes solutions to complex financial problems and resolves issues in collaboration with Assistant Dean for Finance and Administration

Develops, Implements. and audits unit business procedures; serves as liaison with financial, payroll. and HR units

Assists with annual University budget document preparation and fiscal year closing activities

What You Need to Know

Salary : Commensurate with experience

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Required Education and Experience

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

Four years of related experience

Preferred Qualifications

Experience creating and disseminating financial reports

Experience in higher education

Experience in Finance or Accounting

Experience working with complex budgets and funding sources

Knowledge, Skills, and Abilities

Knowledge of word processing, spreadsheet, and database applications

Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

Strong verbal and written communication skills

Ability to work independently once given a project

Ability to apply rules and regulations in a complex environment

Ability to multitask and work cooperatively with others

Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

This position is security sensitive

This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.