FCW-SH99 JV - Procurement Coordinator

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people’s lives? At Ferrovial , we are not just a company; we are a community of innovators and trailblazers. Ferrovial is also leading the development of the New Terminal One at JFK International Airport. Ferrovial shares trade under the ticker symbol FER on two stock markets: Nasdaq in the U.S. (Nasdaq100 Index) and the Spanish Stock Exchanges (IBEX 35). Ferrovial is included in globally recognized sustainability indices such as the Dow Jones Best-in-Class Index. We operate in more than 15 countries and have a workforce of over 22,000 professionals worldwide. Ferrovial’s activity is carried out through our business units, including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track-record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high-speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• •Global presence, local impact : Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• •Collaborative excellence : Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• •Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• •Career growth : Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• •Compelling benefits and employee wellbeing : Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• •Productivity tools : Utilize cutting-edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description:

Summary

The Procurement Coordinator is responsible for supporting the procurement and vendor management process by coordinating contract administration, managing request for proposal (RFP) documentation, ensuring vendor compliance with insurance requirements, and maintaining procurement records. This role works closely with internal departments, vendors, and stakeholders to facilitate efficient procurement operations, ensure documentation accuracy, and support risk management initiatives. This position requires t he ability to interact with staff (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality . This position will also a ssist the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data , as well as overseeing the procurement policy and procedures as required .

Responsibilities :

Coordinate and schedule procurement-related meetings with internal stakeholders and external vendors.

Send e mail s , make calls, send notices to vendors

Serve as the external liaison to discuss, resolve and provide information on procurement policy/procedures, and project activities to facilitate department goal/request attainment.

Collect, review, and organize contract documentation, including contracts, amendments, change orders, and other procurement-related records.

Monitor contract documentation for completeness and compliance with organizational requirements.

File and maintain procurement records in accordance with company policies and document retention standards.

Create & track comparatives in Insite for approval

Communicate with Diversity Contract Compliance department to obtain firm contact s and update the contract directory/Procurement Plan/RFP Log to ensure accurate and accessible contract information.

Collect and organize RFP documents and supporting materials.

Collect current Certificate of Insurance documents for all vendors to ensure it meets contract requirements

Manage and review all vendor s Certificate of Insurance , identify deficiencies and work with vendors to obtain compliant status

Collect vendor W9, department contract documents, certificates to complete NTP checklist

Administer subcontractor evaluations process with department managers for submittal in Insite system for approval

Collect and compile vendor performance data and feedback.

Maintain vendor evaluation records and support ongoing vendor performance improvement initiatives.

Complete credit application and information sheets for vendors .

Obtain vendor and CEO signature to execute documents in Adobe Sign system

Attend pre-con meetings to update and inform staff and vendors on agreement status and missing documents

Inform vendors about upcoming contract opportunities & update outreach materials/handouts.

Document Management :

Update and store department documents on department SharePoint server system

Manage Adobe Sign workflows for contracts and procurement documents.

Track signature status and perform follow-up activities to ensure timely document execution.

Organize documents to be available to Staff and procurement staff by procurement department procedure

Prepare department documents for in-person Board of Manager meetings/reports

Update C ontract D irectory/ P rocurement Plan /RFP Log

Report ing:

Create Summary of Comparatives per request

Create and develop transaction reports on all contracts on the projects

Track all completed comparatives for reporting

Assists in creating & analyzing compliance reporting documents

Create and submit reports to Procurement Manager

Minimum Requirements:

Minimum of one ( 1 ) years of experience in similar coordinator positions preferred .

E xperience working in procurement, contract administration, vendor management, or a related administrative role preferred

Bachelor of Science Degree in Business Administration , Construction Engineering or related field preferred

Experience working with contract documents, procurement processes, and vendor compliance requirements.

Proficiency in Outlook, Microsoft Word, Excel, PowerPoint and Microsoft Project.

Experience with EBIX or similar insurance compliance platforms preferred.

Ability to pay close attention to detail, ensuring accuracy of work & complete tasks on tim e and follow department procedures

Works independently , multitask , manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.

Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.

Strong follow-up and vendor relationship management skills

Present s olutions to manager for issues / problems & scope requiring through knowledge of department practices.

Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style and company policy

Working knowledge of processes, procedures and regulations and the ability to deal with politically sensitive and confidential issues

All other job-related duties as as si g ned.

Note: The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change a