Field Operations Coordinator (Contract)

Traysar is headquartered in Austin, Texas and is the world's first subterra defense tech company, building military boring and subterranean autonomous systems. Traysar is backed by Lux Capital, Craft and Silent Ventures, along with angels including Steve Blank, the founders of Anduril, and early SpaceX engineers. Learn more at www.traysar.com and x.com/traysartech.

Job Summary

Traysar is looking for a Field Operations Coordinator to own our demos and field tests end to end. You will take each event from first plan to final close-out: scheduling, logistics, vendors, equipment prep and purchasing, on-site execution, and teardown. You will work with heavy machinery at customer and test sites across the US, including US Army and DoD locations. We're looking for someone who has run field demos before, has a military background, and has planned and run conferences and trade shows. You are extremely detail-oriented: nothing gets missed. This is a 1-month contract to start, with possible extension based on need.

Responsibilities

Plan and set up new demos and field tests, from site selection and requirements through final run-of-show.

Build and own the timeline for each event; track milestones, dependencies, and owners, and keep everyone on schedule.

Coordinate logistics: transport of heavy equipment, freight, site access, permits, lodging, and team travel.

Source, manage, and coordinate multiple vendors (equipment rental, trucking, site services, fuel, power, catering, and more).

Prep equipment and supplies before each event; build and run checklists so nothing is missed.

Purchase equipment, tools, and consumables for demos; track spend and keep receipts and paperwork in order.

Run events on site: direct setup, manage the daily schedule, coordinate with customers and site staff, and solve problems in real time.

Lead wrap-up and teardown: pack-out, return of rentals, shipping equipment back, and leaving the site clean.

Close out each event: reconcile costs, close vendor POs and invoices, and document lessons learned for the next one.

Travel frequently within the US, often on short notice and to remote test sites.

Basic Qualifications

Hands-on experience planning and running field demos or field tests.

Experience planning and running conferences, trade shows, or industry events.

Extremely detail-oriented. You live by checklists, execute precisely, and nothing gets missed.

3+ years in field operations, event operations, logistics, or project coordination.

Proven track record running complex, multi-vendor events or projects on tight timelines.

Strong scheduling and organizational skills.

Comfortable working outdoors at field sites in varied conditions and around heavy equipment.

Able to travel frequently within the US, including extended stays at remote sites.

Valid driver's license.

Clear, direct communicator with internal teams, vendors, and customers.

Preferred Skills and Experience

Experience with heavy equipment logistics (oversize loads, flatbed transport, rigging, rentals).

Experience operating at US government or DoD test sites and ranges, including site access and range coordination.

Experience with domestic shipping and freight coordination.

Purchasing and vendor management experience, including POs, quotes, and budget tracking.

Startup experience: you are comfortable with ambiguity and doing whatever the job needs.

Additional Information

This role requires frequent travel within the US. It is a 1-month contract to start, with possible extension based on need.

Employment/engagement is contingent on successful background and reference checks. Candidates must be eligible to work in the US. Some roles may require the ability to obtain and maintain a US security clearance; requirements vary by role.

Equal Opportunity Employer

Traysar is an equal opportunity employer. All qualified applicants receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.