Finance Assistant II

POSITION: Finance Assistant II CATEGORY: Full-time; Non-exempt

Position Summary: Under the supervision of the Finance Manager/Supervisor, the Finance Assistant II position responsibilities include the assisting in all Accounts Payable and Receivable functions of the Tribe, and all other accounting responsibilities of the Tribe as designated by the Finance Manager/Supervisor and/or Tribal Administrator.

This list of duties and responsibilities is illustrative only of the duties performed by this position and is not all-inclusive. Each classification may not be assigned all duties listed, nor do the examples cover all duties which may be assigned.

JOB RESPONSIBILITIES: The Finance Assistant II job responsibilities include but are not limited to:

Prepares Payment Request Forms including proper coding for accounting purposes.

Prepares checks for Tribal Council signatures.

Distributes checks to vendors and stipend contractors.

Prepares journal entries to maintain due to/due from accounts as needed for expenditures.

Assists with preparation of quarterly revenue checks for tribal members.

Acts as back-up to Finance Manager/Supervisor for grant drawdowns.

Prepares quarterly revenue reports at the request of tribal members.

Reconciles monthly credit card statements including matching receipts to expenditures and following up with credit cate holders/users for missing receipts.

Communicates to Finance Manager/Supervisor cash requirements for general and program expenses

Maintains database of tribal membership including separate database for elders.

Assist Finance Department with preparation of documents for annual audit.

Assist in all payroll activities to assure proper data management and accuracy of payroll and cost allocation forms.

Perform Reception office duties, as required.

Other duties as assigned.

JOB POSITION REQUIRES:

High School Diploma or GED equivalent; bookkeeping or other finance classes/certificates preferred.

Minimum 6mo. work experience in a bookkeeping or other financial duties position.

Ability to pass a strict background investigation, including but not limited to, previous employment, education, driving record, etc.

Ability to pass a pre-employment drug screen and background check prior to employment.

A valid CA driver’s license and be insurable to drive company vehicles.

Ability to be trained.

Good organizational skills – keep workstation and workplace in good working order and be detailed orientated.

Perform office, computer and writing skills including typing, data entry, emails, composing report memos, filing, word processing, maintain records, copying, etc.

Ability to perform Microsoft Office applications in an efficient and effective manner.

Ability to verbally communicate professionally and effectively in person, by phone, by email.

Provide excellent customer service and practice positive, tactful, and confidential interactions with staff and vendors.

Ability to maintain strict confidentiality.

Proactively and professionally deal with stressful situations; respond to emergency situations, as needed.

Ability to work independently and support a team environment.

Ability to perform in a diverse workplace with a variety of people from different backgrounds.

Possess sensitivity to the Native American culture, tradition and the BSR community’s needs.

Perform other duties as assigned.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee regularly is required to sit; use hands and fingers to handle or feel; and talk or hear. The employee occasionally is required to stand; walk; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

WORK ENVIRONMENT:

Work is generally performed in an office setting with a moderate noise level. Evening and/or weekend work may be required. Extended hours and irregular shifts may be required. Travel may be required.

PREFERENCE IN HIRING:

Preference in hiring is given to qualified American Indian in accordance with Indian Preference Act. Applicants claiming Indian preference must submit verification or Indian heritage documentation certified by Tribe of affiliation or Bureau of Indian Affairs.

Generous Full-Time Employee Benefit Package includes; Health Insurance paid 100% for employee, Optional - low cost supplemental for Dental & Vision, Paid Holidays and 1 Paid Personal Day a year, Paid Vacation Leave, Paid Sick Leave.

Big Sandy Rancheria is committed to equal employment opportunity.