Finance Coordinator

Finance Coordinator

• Employment Type : Full-Time
• Positions available: 1

This position is hybrid, onsite 3 - 4 days per week. The schedule requires some flexibility to support a 24/7 program environment.

Location: 17511 108 Avenue, Edmonton AB

What We Do

YESS is a not-for-profit agency working with youth facing difficult realities. Based in Edmonton, our Youth Support Centre provides immediate and low-barrier 24/7 sleep support and individualized wrap-around supports for young people aged 15 -24.

We work collaboratively within a network of care, focused on the prevention of youth homelessness by providing youth with the necessary supports to stabilize their housing, improve their wellbeing, build life skills, connect with community, and avoid re-entry into homelessness.

We are committed to advancing equity, diversity, and inclusion, and to cultivating an environment where all individuals feel respected, valued, and supported. YESS is an equal opportunity employer and always strives to ensure all employment decisions are grounded in equity, fairness, and merit.

What You Will Do

Reporting to the Chief Financial Officer, the Finance Coordinator is responsible for coordinating YESS' day-to-day financial operations, ensuring accurate and timely accounting, financial reporting, budgeting, cash management, compliance, and audit support.

The Finance Coordinator supports the CFO by maintaining reliable financial information, preparing financial analysis, and ensuring effective financial processes and internal controls. The role works closely with leaders across YESS to support budget management, financial accountability, and informed organizational decision-making.

Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities.

The Finance Coordinator works collaboratively with People & Culture on the financial reporting and reconciliation of payroll-related information. Payroll administration remains the responsibility of People & Culture.

Key Responsibilities

Financial Operations & Accounting

Maintain and improve accounting processes, procedures, and internal controls

Coordinate and manage day-to-day accounting operations, including accounts payable, accounts receivable, revenue, and general ledger activities

Prepare and review journal entries and supporting documentation to ensure transactions are accurate and appropriately recorded

Oversee bank, credit card, and petty cash reconciliations

Oversee vendor records, payment processes, and financial documentation

Maintain accurate and organized financial records and ensure transactions are recorded in a timely manner

Identify and implement improvements to financial processes and procedures

Financial Reporting & Analysis

Prepare monthly financial statements, reporting packages, and supporting schedules for review by the CFO

Coordinate and complete the month-end and year-end financial close processes

Complete and review balance sheet reconciliations and supporting schedules

Prepare departmental variance reports and work with leaders to understand significant variances

Provide financial analysis and supporting information to assist the CFO with organizational decision-making and financial planning

Prepare financial information and supporting schedules for Executive Leadership Team and Board reporting

Review and reconcile payroll-related financial entries and liabilities in collaboration with People & Culture

Budgeting & Forecasting

Support and coordinate the annual budgeting process by preparing templates, gathering departmental submissions, and consolidating the organizational budget for review by the CFO

Monitor actual results against approved budgets and provide variance analysis

Prepare budget reports and financial information for department leaders and the CFO

Support financial forecasting by preparing financial data, analysis, and projections for review by the CFO

Provide financial analysis to support program planning, funding decisions, and organizational initiatives

Compliance & External Reporting

Maintain day-to-day financial practices in accordance with applicable accounting, tax, and regulatory requirements

Prepare and submit GST rebate filings

Prepare and coordinate WCB financial reporting

Support financial reporting requirements for government contracts, grants, and funding agreements

Support preparation and submission of the annual T3010

Maintain documentation required for CRA, regulatory, and other external reporting

Monitor relevant accounting and regulatory changes and bring financial impacts to the attention of the CFO

Audit & Year-End

Support the CFO in coordinating the annual audit process

Prepare audit schedules, financial statements, supporting documentation, and other information requested by auditors

Coordinate responses to routine auditor requests and follow up with internal departments as required

Support the implementation of audit recommendations

Coordinate and complete the finance year-end close process and provide information required for the preparation of annual financial statements

Cash Management & Banking

Monitor day-to-day cash activity, account balances, and short-term cash requirements

Prepare cash flow information and reporting for review by the CFO

Maintain day-to-day banking administration and reconciliations

Reconcile investment statements and maintain accurate investment records and supporting schedules

Maintain financial records related to lines of credit, credit facilities, leases, and other financial commitments

Financial Controls & Risk

Maintain and support effective internal financial controls to safeguard YESS assets and promote financial accountability

Apply and maintain established financial controls and procedures within day-to-day finance operations

Monitor compliance with financial policies, procedures, and approval authorities

Identify financial control gaps, risks, and process concerns and escalate them to the CFO

Assist the CFO with the review and updating of financial procedures and controls

Maintain appropriate segregation of duties and supporting documentation

Systems & Continuous Improvement

Maintain and support the effective use of YESS financial systems, including Sage and related financial reporting tools

Identify opportunities to improve financial processes, reporting, and system efficiencies

Develop and maintain clear finance procedures and documentation

Work with IT and other departments to address finance system and reporting needs

Provide finance-related guidance and support to managers and staff with budget responsibilities

Collaboration & Other Duties

Work closely with the CFO and department leaders to support financial accountability and informed decision-making

Work collaboratively with Fund Development to provide financial information required for grants, funding applications, and donor reporting

Partner with People & Culture on payroll-related financial reporting and reconciliation

Support the CFO with financial analysis, research, and special projects

Attend major YESS events and meetings as required to support financial operations

Participate in ongoing professional development and remain informed of current practices in not-for-profit finance

Other duties as assigned

Key Outcomes

Accurate and timely financial reporting, reconciliations, and month-end and year-end close processes

Effective and well-controlled day-to-day financial operations

Consistent budget monitoring and clear variance reporting for department leaders and the CFO

Timely completion of required GST, WCB, T3010, audit, and other external reporting

Reliable financial information and analysis to support organizational decision-making

Well-documented financial processes and effective internal con