Finance Coordinator - Rochester, NY

Cornell Cooperative Extension of Monroe County has an opening for a full-time Finance Coordinator working from the Rochester, NY office.

The Finance Coordinator works under the supervision of the Executive Director to manage, implement, and coordinate the financial functions and processes for Cornell Cooperative Extension of Monroe County.

The Finance Coordinator will assist with management, monitoring, and preparation of budgets; assist with planning and development of grants/contracts; monitor expenditures and revenues, as well as state and federal appropriations; audit records for compliance with established procedures; ensure financial transactions and cash handling are processed in a timely manner and in compliance with established procedures and participate in Association Board or committee meetings, as appropriate. Perform technical aspects of accounting data entry and functions according to established procedures and policies.

This position will work closely with the WSBN regional Lead Finance Manager to ensure the financial needs of the association and staff are met in a timely and efficient manner.

REQUIRED QUALIFICATIONS

Associate’s degree in accounting or closely related field. GED/High School Diploma plus 1-year transferrable program/functional experience may substitute.

Two years of experience in a financial, bookkeeping, or accounting position or equivalent combination of experience and education.

Ability to meet travel requirements associated with this position.

Ability to meet acceptable background check standards.

Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.

Ability to clearly communicate (speak, read, and write proficiently) in English.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

Knowledge of FASB (Financial Accounting Standards Board) and GAAP (Generally Accepted Accounting Principles) Standards.

Commitment to learn Cornell-specific accounting software.

Knowledge of accounting principles, procedures, and practices.

High level proficiency with Microsoft Office Suite (including but not limited to Outlook, Word, and Excel).

Ability and willingness to work as part of a team with finance staff, Cornell University, and Association staff.

Demonstrated ability to communicate effectively, clearly, and tactfully through verbal, written and electronic methods.

Ability to ensure confidentially of information relating to financial and sensitive matters at all times.

Ability to follow and interpret instructions furnished in written, oral, diagram or schedule form.

Ability to prepare and maintain accurate, error-free financial and statistical records.

Ability to read, analyze, and interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Ability to solve problems and deal with a variety of variables in situations where only limited standardization.

Demonstrated ability to organize, manage and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.

Demonstrated experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, and grants/contracts management. Ability to work in a typical office environment which may include lifting, moving, and/or transporting office supplies, work related materials, and equipment with or without accommodation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions.

PREFERRED QUALIFICATIONS

Bachelor’s degree in Accounting and experience with non-profit finance is desirable.

Experience with sophisticated financial software and web interfaces (i.e.: Accumatica, Kuali, FIDO, Workday, etc.) and non-profit accounting

Ability and willingness to use learn and effectively use new technologies and systems.

Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.

ESSENTIAL FUNCTIONS

Administrative Direction - 10%

Assist with developing Association financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Manager for high-level guidance and recommendations.

Assist with the planning for administrative staffing needs.

Work collaboratively with program staff and Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.

Assist Supervisor and program staff to plan for, develop, and implement grants/contracts as needed in a professional, cooperative, and supportive manner at all times.

Administrative Management - 25%

Assist with management and monitoring of budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g., GAAP regulations and Cornell Accounting Procedures.

Monitor state and federal appropriations received through Cornell University.

Ensure payments, petty cash and other financial transactions are processed accurately and timely.

Ensure compliance with established cash handling and recording procedures.

Ensure periodic physical inventories of the Association’s fixed assets are complete.

Audit records for financial discrepancies and potential issues and concerns, identify possible solutions, and work with Executive Director and WSBN Finance Manager to resolve.

Assist in preparing budgets, work with the Executive Director and staff in all matters pertaining to budget changes and all program & administrative financial requirements in a professional, cooperative, and supportive manner at all times.

Monitor grant/contract expenditures and revenues, ensuring adherence to various internal and external regulations.

Administrative Coordination/Operation - 60%

Serve as designated initial “Point of Contact” for local Association staff finance questions.

Serve as designated local “Point of Contact” for WSBN Lead Finance Manager.

Perform accounting functions according to association policy (FORM codes) including, but not limited to:

• •A/P vouchering/entry into accounting software.
• •A/P check payments – process checks after proper authorization and verification with appropriate staff.
• •A/R invoice creation/entry into accounting software.
• •A/R cash receipts entry.
• •Post sub-ledger batches to general ledger.
• •Maintain daily cash receipts entry.
• •Maintain petty cash, including monthly reconciliation summarizing departmental breakdown, prepare disbursement voucher.
• •Reconcile monthly bank statements for all Association accounts.
• •Maintain subsidiary journal for Fixed Assets based on physical inventories.
• •Prepare and submit fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.

Prepare internal and external reports; acquire and maintain file documentation for funders according to the grant/contract guidelines and stipulations.

Procure certificates of insurance; determine disability and indirect costs as required for grant budget development as requested.

Prepare financial statements and reports including monthly, quarterly, and annual financial statements/reports.

Reconcile and record monthly Cornell University billing for payroll and expenses. Ensure timely payment of the Cornell monthly operating statement by ordering