Finance Executive - Corporate Office

Finance Executive – Payables & Receivables

Department: Finance Excellence

Reporting To: Manager / Head – Finance

Role Definition

The Finance Executive – Payables & Receivables will be responsible for managing day-to-day finance operations across vendor payables, center collections, invoicing, payment booking, bank/debtor reconciliation, statutory compliance support, and financial documentation . The role will ensure timely transaction processing, accurate records, effective reconciliation, audit readiness, and smooth cash-flow operations.

Key Deliverables

• •Purchase Invoice & Vendor Payables Management
• •Center Collection & Receivables Management
• •Invoicing & Payment Booking
• •Bank & Debtor Reconciliation
• •GST & TDS Compliance Support
• •Utility, Petty Cash & Credit Card Payments
• •RGHS Billing & Settlement Coordination
• •Document Management & Audit Readiness

Key Responsibilities

1. Payables & Invoice Processing

• •Receive, verify and validate purchase orders, GRNs and vendor invoices.
• •Record purchase invoices in Tally within defined timelines.
• •Ensure correct cost-center, GST and TDS mapping.
• •Coordinate with SCM/Operations for invoice discrepancies.
• •Process utility bills, petty cash and credit-card expenses within due dates.

2. Receivables & Collection Management

• •Track daily branch collections through LIMS, cash, UPI and card.
• •Verify deposits against LIMS collection reports and bank records.
• •Follow up on delayed or unreported collections.
• •Prepare daily/weekly collection and receivable reports.
• •Maintain accurate debtor ledgers and payment records.

3. Invoicing & Payment Booking

• •Prepare invoices for Corporate, FOFO, POC, HLM and SIS partners.
• •Verify rates, discounts, service charges and GST before invoicing.
• •Record receipts against respective invoices in Tally.
• •Maintain invoice and payment registers.

4. Reconciliation

• •Perform regular bank reconciliation for assigned accounts.
• •Reconcile debtor ledgers with invoices, receipts, TDS deductions and credit notes.
• •Identify and resolve unreconciled, duplicate or incorrectly posted transactions.
• •Maintain reconciliation sheets and ensure timely closure.

5. GST & TDS Compliance

• •Apply appropriate GST and TDS treatment while booking transactions.
• •Maintain TDS-related documentation and client acknowledgements.
• •Support statutory returns, compliance checks and audit requirements.
• •Maintain complete voucher-wise documentation.

6. RGHS Billing & Settlement

• •Prepare RGHS invoice packages and supporting documents.
• •Submit bills through the designated portal/process.
• •Track approvals and payment status.
• •Follow up on pending settlements and maintain submission records.

7. Documentation & Audit

• •Maintain systematic digital and physical finance records.
• •Ensure every transaction is supported by relevant source documents.
• •Maintain audit-ready files for invoices, receipts, payments, reconciliations and statutory documents.
• •Support internal, external and statutory audits.

Required Skills

• •Tally / Tally ERP: Voucher entries, ledger creation, GST/TDS tagging and reconciliation.
• •MS Excel: VLOOKUP/XLOOKUP, Pivot Tables, reconciliation and reporting.
• •Accounts Payable & Receivable: Understanding of invoice-to-payment and procure-to-pay cycles.
• •Bank & Debtor Reconciliation
• •GST & TDS basics
• •Invoice Processing & Payment Booking
• •LIMS-based collection/invoice tracking
• •Strong documentation and follow-up skills.