Finance Manager, Operations

TTM Technologies, Inc. – Publicly Traded US Company, NASDAQ (TTMI) – Top-5 Global Printed Circuit Board Manufacturer

About TTM

TTM Technologies, Inc. is a leading global manufacturer of technology products, including mission systems, radio frequency (“RF”) components, RF microwave/microelectronic assemblies, and technologically advanced printed circuit boards (“PCB”s). TTM stands for time-to-market, representing how TTM's time-critical, one-stop design, engineering and manufacturing services enable customers to reduce the time required to develop new products and bring them to market.

Additional information can be found at www.ttm.com

Establish, analyze and manage policies/procedures to assure Inventory integrity and to apply controls that ensure accurate inventory costing, timely transactions, physical/system reconciliations, ownership determinations and various reporting within compliance of all contractual and regulatory requirements. Conducts and participates in various audits and responds to adverse audit findings to implement effective corrective action plans. Generate and reconcile various financial reports and report the results to the Operations Management and Financial Management teams. Supervises necessary personnel to assure accurate reconciliations and financial reporting within imposed deadlines. Materials representative for all relative Kaizen events and root cause corrective action (RCCA) implementations. Has inventory adjustment authority and SOP input.

Essential Duties & Responsibilities

• •Develops, updates, and maintains all standard operating procedures (SOP) associated with operational basis of estimating (BOE) processes including ownership of all estimating templates, spreadsheets, and/or any required process improvements to be utilized in the development of proposals associated with production, non-recurring engineering (NRE), and aftermarket and sustainment / repairs.
• •Works cross-functionally within all Operation’s departments to periodically update excel-based tools for general labor categories (GLC), improve their proposal estimate quality, increase efficiencies, eliminate duplicate tasks, and streamline workflows to ensure current and accurate pricing methodologies for all certified and uncertified US Government / customer (USGOV/Commercial) proposals.
• •Role collaborates with site and/or corporate government compliance officers to ensure data integrity, accuracy, and compliance with our standard operating procedures (SOP) are followed. The role also secures and maintains all formal documentation and managerial approvals for BOEs and directs all departmental managers to ensure financial accuracy and accountability for all BOE data requirements.
• •Supports request for quotation (RFQ) activities driven by corporate pricing office (CPO) or program management office (PMO). Specifically, this role leads the operations finance office to coordinate the development of all BOEs based upon existing time standards, actuals, or grassroots estimates by collaborating with manufacturing engineering and production test groups for any assembly (A1), production test (T1), and estimating (ET) hours. This includes labor and material requirements for the BOEs.
• •Collaborates with quality, product support, production control, support engineering, and test engineering to develop their respective cost estimates for BOE proposal development.
• •Manages multiple bid log (BL) BOE data sets within our centralized depository, SharePoint or equivalent, including responsibility assignment matrix (RAM) and corresponding task cost summary (TCS) requirements for each discrete customer proposal.
• •Actively participates in clearance meetings associated with proposals and on occasion may need to act as General Manager designee for formal bid proposal approvals.
• •Develops, substantiates, and tracks site’s monthly operations departments indirect budgets and coordinates approvals or next steps actions working with General Manager.
• •Leads the development and upkeep of operation’s profit savings programs with all department heads and provides monthly reporting to local and corporate leadership teams.
• •Role supports all formalized written and/or oral audits with the Defense Contract Audit Agency (DCAA) and Defense Contract Management Agency (DCMA); includes formalized written requests for information (RFI), data mining, and providing documented justifications associated with certified USGOV BOE proposal inquiries.
• •Maintains all standard operating procedures (SOPs) for all operations proposal estimating procedures and addresses process improvements as required to comply with DCAA/DCMA’s Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations (DFARS).
• •Prepares bi-monthly comparison reporting data for the General Manager that covers sales order backlog, revenue, past due, operations headcount, and key business issues or concerns.
• •Chairs weekly Operations management meetings to review the site performance reporting.
• •Partners with individual operations departments to prepare and submit capital equipment requirements (CER), ensuring completeness, accuracy and alignment with fiscal year budget requirements and priorities.
• •Leads all monthly and annual independent physical work in process (WIP) inventory audits, including direct unit counts on the factory floor and reconciling audit findings that require justification prior to formal approvals from site or corporate leadership.
• •Manages operational quarterly estimated time to complete (ETC) analysis for all active production, NRE, and aftermarket and sustainment projects from initiation through final approvals of project completion and ensures data integrity for financial budgeting / forecasting requirements. This includes both labor and material EAC’s.
• •Responsible for training operations personnel on critical operational and financial topics associated with key performance indicators (KPI), BOE’s, and estimating proposals.
• •Responsible for accurately compiling all reporting requirements associated with site level backlog, revenue, and KPI metrics (including by not limited to yield, return material authorizations (RMA), turn-around-times, sales order backlog, past dues, and on-time-delivery).
• •Champions, sponsors, and tracks multiple continuous improvement projects to support corporate Lean and cost saving initiatives (like 9CI and six-sigma) to guide projects teams through problem definition, root cause analysis, and solution development for measurable process improvements.
• •Oversees and directs supporting personnel to ensure accurate reconciliations and timely financial reporting in accordance with established deadlines.
• •Serves as strategic financial resource to the entire operations management and reporting staff.
• •Reconciles all variance reporting of monthly forecasts to actual revenue and profit margins.
• •Controls, monitors, and supports the reconciliations of borrow payback activities with production planning, advanced material procurements (AMP) material movement, and residual materials.
• •Performs all standardized and ad-hoc reporting requirements for the General Manager that may include in-depth pareto analyses for financial data on a daily, weekly, monthly, and/or quarterly cadence basis.
• •Helps manage inventory of materials including any authorized offsite storage areas.
• •Performs other duties as directed.

Supervisory responsibilities:

• •Plans and assigns work to subordinates to ensure its timely completion and checks work to ensure quality.
• •Ensures that all staff members are properly trained to handle work assignments.
• •Plans staff training and development activities.
• •Evaluates the performance of staff members in formal review.
• •Manages performance disciplinary problems that may arise.
• •Hires new staff members to fill open positions

Skills

• •Bachelor's degree from a four-year college or university, master’s degree preferred.
• •At least 10+