Financial Analyst, Post-Award, Office of Sponsored Projects

Job Posting Title:

Financial Analyst, Post-Award, Office of Sponsored Projects ----

Hiring Department:

Office of Sponsored Projects ----

Position Open To:

All Applicants ----

Weekly Scheduled Hours:

40 ----

FLSA Status:

Exempt from FLSA ----

Earliest Start Date:

Immediately ----

Position Duration:

Expected to Continue ----

Location:

AUSTIN, TX ----

Job Details:

General Notes

The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.

UT Austin offers a competitive benefits package that includes:

• •100% employer-paid basic medical coverage
• •Retirement contributions
• •Paid vacation and sick time
• •Paid holidays
• •Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

This position is responsible for the financial management and analytical support of sponsored programs within OSP Post-Award's Grants Financial Management team. The Financial Analyst conducts data-driven reporting and variance analysis and assists with key financial processes including LOC draws, receivables, refunds, and payment reconciliation. This role serves as an analytical and operational resource for the team, leveraging reporting and automation tools to improve financial accuracy and efficiency across the sponsored programs portfolio.

Responsibilities

• •Assists with Funds Management within the Office of Sponsored Projects, reviewing processes for efficiencies and contributing to tools that improve workflow.
• •Conducts financial and operational analysis, including trend analysis, variance reviews, and reporting, leveraging manual and automated reporting tools to enhance financial decision-making.
• •Escalates and communicates financial issues, providing timely updates on analytics deliverables and receivables activity.
• •Processes weekly Letter of Credit (LOC) draws, including preparation of draw reports, creation of supporting vouchers, review of LOC account balances, and income adjustments. Ensures appropriate fund placement for sponsored projects and conducts post-draw reconciliation to verify accurate fund application and maintain correct project balances.
• •Assists with processing refunds on sponsored funds by preparing required documentation and coordinating submission through appropriate systems. Maintains status logs to support timely completion.
• •Assists with day-to-day sponsored receivables activities, including monitoring outstanding balances, preparing aging and status reports, and tracking incoming payments such as wire transfers, ACH claims, and cash transfers. Research routine discrepancies, including delayed or misapplied funds, compiles supporting documentation for review, and initiates routine collection communications with university departments and external agencies. Maintains related records.
• •Supports program reviews and operational audits, identifying efficiency opportunities and recommending workflow improvements.
• •Other related functions as assigned.

Required Qualifications

• •Bachelor’s degree.
• •At least 5 years of progressively responsible experience in finance or accounting with experience in planning, forecasting and financial analysis.
• •Experience in research administration and governmental or commercial accounting.
• •Experience with costing allocations, reporting and analyzing substantial amounts of data.
• •Ability to review and interpret the terms and conditions of research grants and contracts.
• •Advanced proficiency in Microsoft Excel, including building and maintaining complex spreadsheets, formulas, and data models.
• •Strong organizational skills, ability to prioritize multiple ongoing responsibilities with accuracy, diplomacy, and discretion.
• •Exceptional attention to detail and ability to hold masterful communication skills that allow high-level interactions with a varied research administration community.
• •Demonstrated analytical, problem-solving, and critical thinking skills.
• •Excellent teamwork skills; Positive and enthusiastic attitude.
• •Eligible to work in the United States for any employer on a full-time basis.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• •Bachelor’s degree in finance, Accounting, or Business Administration.
• •Advanced degree in a related field with 5+ years of experience in one or more areas of preparation, processing, negotiation, and management of grant and contract proposals and awards.
• •Experience with Power BI or similar data visualization platforms (Tableau, Looker) for dashboard development and stakeholder reporting.
• •Familiarity with Power Automate, Power Query, macros (VBA) or other automation tools within the Microsoft 365 ecosystem.
• •Ability to work independently with limited supervision and collaboratively within a team environment.
• •Knowledge of federal guidelines pertaining to institutions of higher education.
• •Certified Research Administrator (CRA).
• •Experience working in a Sponsored Projects Office.

Salary Range

$60,000 + depending on qualifications

Working Conditions

• •May work around standard office conditions
• •Repetitive use of a keyboard at a workstation
• •Occasional weekend, overtime and evening work to meet deadlines
• •In person participation bi-annually for OSP Summit

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• •Resume/CV
• •3 work references with their contact information; at least one reference should be from a supervisor
• •Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ----

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the posit