Financial Systems Project Coordinator

Build the Future with Us — EquipmentShare is Hiring a Financial Systems Project Coordinator

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before . We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Financial Systems Project Coordinator at our Corporate Headquarters in Columbia, MO , and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote.

The Financial Systems Project Coordinator is to support system implementations, integrations, enhancements, and process improvements across the organization.

Primary Responsibilities

Coordinates the intake, review, documentation, and prioritization of financial systems requests, helping determine whether work should be managed as support tickets, sprint items, or formal projects

Partners with stakeholders to clarify business needs, requirements, expected outcomes, scope, and priorities

Supports projects from discovery and planning through testing, implementation, stabilization, and transition to ongoing support

Maintains project plans, timelines, milestones, action items, decision logs, and implementation checklists

Supports backlog management, sprint planning, and Agile ceremonies as applicable to assigned work

Coordinates meetings, documents decisions, and follows up with owners on outstanding deliverables

Tracks risks, issues, dependencies, and blockers, escalating concerns as needed

Develops an understanding of assigned financial systems, business processes, and operational workflows

Translates business needs into clear requirements, process documentation, user stories, and acceptance criteria as appropriate

Helps investigate system and process issues and coordinate resolution with functional and technical teams

Assists with user acceptance testing, process validation, training, and user adoption

Identifies recurring issues and opportunities to improve workflows, data quality, and operational efficiency

Maintains accurate, accessible project documentation, standard operating procedures, training materials, and knowledge-base content

Communicates project progress, outstanding items, risks, and decisions to stakeholders

Documents common issues, resolutions, and lessons learned

Promotes collaboration between business, operational, accounting, and technical teams

Contributes to continuous improvement across the Financial Systems team

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you , and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special .

Perks & Benefits

Competitive compensation

Full medical, dental, and vision coverage for full-time employees

Generous PTO + paid holidays

401(k) + company match

Gym membership stipend + wellness programs (earn PTO and prizes!)

Company events and quarterly team activities

16 hours of paid volunteer time per year — give back to the community you call home

Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

See challenges as opportunities

Embrace change and continuous improvement

Bring energy, effort, and optimism every day

Skills & Qualifications

Strong organizational, prioritization, communication, and time-management skills

Ability to facilitate meetings, document decisions, and follow up on commitments

Proficiency in Google Workspace or Microsoft Office

Strong customer service, analytical, and problem-solving skills

Ability to learn new systems, processes, and technologies quickly

Preferred Skills/Abilities:

Exposure to ERP systems, financial applications, software implementations, or system integrations

Familiarity with requirements gathering, process mapping, user acceptance testing, or change adoption

Experience supporting workflow automation, data quality, or process improvement initiatives

Project management, Scrum, or Agile certification, or interest in pursuing certification

Familiarity with construction, equipment rental, distribution, or dealership operations

Education and Experience:

Associate degree in Business, Accounting, Information Systems, Finance, or related field; equivalent experience will also be considered.

At least 2+ years experience supporting business operations, finance, accounting, technology, or project-related work preferred

Experience using project or service management platforms such as Monday.com, SolarWinds, Freshservice, Jira, or similar tools

Working knowledge of project coordination and Agile or Scrum practices

Physical Requirements:

Must be able to sit for prolonged periods at a desk and work on a computer.

Travel is required to support integration activities, branch visits, training, and go-live events.

Ability to travel up to 25% based on business needs

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.