Gallery Support Specialist

Summary

We are the nation's art museum, home to a renowned collection of over 160,000 works of art from antiquity to today. Millions of people come through our doors each year—with even more online—making us one of the most visited art museums in the world. Located on the National Mall, admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Duties

This position is location in the Office of the Director, Curatorial department. This position will: Be responsible for exhibition, rotation and special project-related procurements for staff. Orders goods and services requested by staff through the purchase card program and financial management system. Assists in planning and procurement of travel for all conservation and scientific research departments, as well as for visiting scholars and workshop participants. Manages the payment of invoices for contractors. Follows up on orders to ensure expedient delivery and completion. Runs reports of deobligations. Performs comprehensive research on suppliers and market conditions to optimize purchasing strategies and ensures adherence to budgetary constraints. Assists with information management using enterprise technology tools. Supports special projects for conservation and scientific research. Supports planning, manages execution and delivers division programs and events, collaborating with others on logistics. Orchestrates logistics – including submitting service orders for audiovisual, facilities and attendee support – and ensures efficient follow-up.

Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-09 level in the Federal service or private sector; Completing orders with purchase card program and financial management system; Assisting with travel plans for organization employees and guests; Managing contractor invoices and payments; AND Using Microsoft Office Suite, Adobe, Wrike, OneNote, and Atlassian JIRA OR a Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree OR LL.M., if related OR A Combination of Education and Experience (NOTE: please see OPM Group Standard for Administrative and Management positions, combining education and experience section.) OPM Qualifications Standard: Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301 Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions You must meet all qualification and eligibility requirements by the closing date of this announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This position does not have an education requirement. Education can be substituted for experience.

Requirements

• •You must be a United States Citizen.
• •This employer participates in the e-Verify program.
• •Males born after 12/31/59 must be registered for Selective Service
• •Pass Pre-employment Background Investigation
• •Suitable for Federal employment, determined by a background investigation