General Admin Officer

About the Company

As a global medical device company originating from Japan, we pursue reliable quality and technology to contribute to healthcare in more than 160 countries and regions around the globe. We promise to walk alongside healthcare professionals to continue to make great contribution to society, now and into the future.

Summary of the Role

Coordinate administrative activities across the HR, Legal, and Office Administration functions to support the daily operations of the Office Administration Department under the guidance of the Workplace Experience Manager.

Key Functions / Responsibilities

Manage calendars, schedule meetings, and coordinate appointments

Assist in travel arrangements (flights, accommodation, logistics)

Prepare meeting materials, reports, and minutes

Handle courier, mail distribution, and document filing

Maintain employee records and HR databases (personal data, insurance, Pension Program)

Assist in recruitment coordination (interviews scheduling, candidate communication)

Support onboarding and offboarding processes

Arrangement for Overseas Paperwork (renewal passport, travel visa)

Assist Office administration in all activities (including providing PO, CAS and cover payment etc.)

Manage office supplies, inventory, and vendor coordination

Support office operations and facilities management

Assist & coordinate in organizing company events or meetings

Ensure administrative processes run smoothly

Any other ad-hoc projects and duties as assigned from Head of Dept. / Management

Following PTTI Rules and Regulation

Functional / Technical Skills

Detail oriented – strong problem solving and critical thinking skills

Fluent in English, both in written and oral

Good communication skills – excellent verbal and written communication skills

Reliable and responsive

Adaptable in a fast-paced environment

Strong coordination and follow-up skills

Computer literate (Proficient in Microsoft Excel is a must), familiarity with SAP Concur will be considered an advantage

High level of discretion and confidentiality

Education & Experience

Diploma / Bachelor’s degree in Business Administration, Management, Psychology, Law or related field

Minimum 1–2 years of administrative experience (fresh graduates with strong internship experience are welcome to apply!)

Note to External Recruitment Agencies:

Terumo does not recognize candidate submissions from any recruitment agencies and will not be responsible for payment of any recruitment fees due to the hiring of candidates whose resumes were submitted to Terumo employees or offices without the recruiting team's acknowledgement.