Global Fund Project Finance Director

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 31,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

International Assignment (WVI – Paid via GCLA) Fixed Term (Fixed Term)

Job Description:

* Please submit your CV and cover letter in English.

* Fluency in French and English is a MUST .

JOB PURPOSE.

The Global Fund Project Finance Director is responsible for full accounting and financial management, overall budget monitoring and compliance oversight of the Global Fund grant and all related sub-grantee/sub-contractors. The position oversees design and implementation of strong internal controls and appropriate financial reporting procedures/policies to minimize/manage risks associated with grant implementation, safeguard Global Fund’s investments, achieve consistent compliance with Global Fund grant agreement, approved workplan/budget, Global Fund policies and regulations, WV International (WVI) and World Vision International Central African Republic (WVI CAR) policies and procedures, as well as local laws and regulations. The person coordinates capacity assessments and capacity building, budgeting and financial management and actively works with the sub-recipients (SRs) and Ministry of Health (UGP) in developing their grant financial management capacity. He/she develops and implements financial strategy to prevent or reduce compliance-related liabilities and risks. The scope of work covers all aspects of the Program’s financial management.

KEY RESPONSIBILITES.

30% of time

• •In coordination with the Chief of Party, ensure that all Sub-Recipient (SR), SSRs and Service Providers’ agreements and amendments are well prepared, grant files are updated/maintained, and key grant documents are shared as defined in the grant agreement with donor and by World Vision internal policies.
• •Ensure that donor-facing reports are prepared accurately and disseminated within the due dates. This includes ensuring that reports (e.g. Grant Financial Reports are discussed collectively with the different functions (program management, M&E, finance) to ensure quality analysis of the issues and identification of appropriate solutions, ensuring that this is captured in the report and carrying out accuracy and quality checks before submission to the Global Fund.
• •Review all management letters and ensure that all issues raised are resolved expeditiously in collaboration with the Fund Portfolio Program Manager and the Country Team of the Global Fund.
• •Lead the identification of budget and compliance needs and oversee the implementation of trainings on budgeting and compliance with all relevant Global Fund program staff and the SR(s) under the grant.
• •Proactively track budget spending against the budget and provide recommendations to the Chief of Party on needed actions to get budget execution on track.
• •Lead budget revisions in the event of activity reprogramming to ensure project is implemented on time, scope and budget as per evolving operational environment.
• •Develop effective budget monitoring tools and implement them for all Global Fund’s Malaria, HIV & AIDS, TB and Health System Strengthening program activities; review SR budgets against spending and provide comments / recommend approval by the Chief of Party.
• •Actively engage in budget discussions and generate feedback to Global Fund’s Program Management Unit (PMU) on adverse budget variances in monthly meetings and results from SR monitoring.
• •Take the lead on liaising with WVI CAR and US finance teams, prepare cash projections, ensure that proper accounts are used, review cash disbursement advance journals, review and approve liquidation journals, and review posted journals for errors.
• •Perform regular reconciliations of cash balances, SR advances (if applicable) and non-cash assets to ensure effective management of the grant resources.

30% of time

• •Ensure that all program financial processes and reports are compliant with WVI CAR and Global Fund policies, procedures and regulations, local legislation and other international bodies.
• •Ensure project documents and financial records are maintained and readily available for internal/external audits and reviews.
• •Coordinate the development and implementation of grant financial management trainings and capacity building activities in close.
• •Ensure strong cost allocation, general accounting, internal controls and administrative systems are in place.
• •Implement financial policies in accordance with World Vision Field Financial Manual, Global Fund Rules and Regulations and local financial regulations.
• •Practice standard financial systems, including implementation of good internal controls, asset monitoring and reconciliation of all funds accounts.
• •Oversee grant accounting processes, including that of SRs and Ministry of Health (UGP).
• •Assure that all grant policies and regulations are adhered to for purposes of eligibility of reported expenditure
• •Ensure full compliance with Blocked Parties Screening (BPS) requirements of WVI and donors. This relates to vendor, partner and staff screening, and direct responsibility to ensure that SRs are fully compliant with this requirement.
• •Ensure full compliance with Labour Distribution Reporting (LDR) and timesheet reporting as per WVI policies.
• •Ensure that the Grant meets its fair share of support cost as allowable per donor regulations, and that the allocation of support cost demonstrates full cost recovery in compliance with WV CAR cost allocation policy and donor requirements.
• •Proactively manage spending and budget executive in collaboration with supply chain and programs teams, to keep the grant burn rate on track and avoid overspending in grants.
• •In coordination with the Chief of Party and the Finance Director, develop and implement the grant close-out plan in compliance with WVI policies and procedures and Global Fund guidelines to ensure timely and effective closure of the grant.

25% of time

• •Ensure that the Global Fund program has in place and adheres to a schedule of planned Audit monitoring visits; the basis for the selection, timing and frequency of its monitoring visits should be properly documented.
• •Ensure that assessments and monitoring visits are being carried out in accordance with WV policies about timeliness, comprehensiveness, professionalism and documentation.
• •If needed, ensure that corrective action plans are prepared within sixty calendar days of the assessment or monitoring visit, and that program staff are supporting Audit Implementation to address the identified issues within agreed timelines.
• •Ensure financial and programming staff participate in the financial monitoring of the SR (including site visits); trip reports must indicate the monitoring steps performed, the processes reviewed, the result of the testing and reviews, and recommended corrective actions.
• •Review and analyse assessment, monitoring, trip reports and monthly updates on a timely manner and to inform follow-up actions.
• •Ensure internal control systems are reviewed and monitored to verify that financial duties are adequately segregated; Global Fund program finance and compliance staff should regularly monitor and assess PMU ability to accurately record and post all financial transactions and provide feedback to the CoP and Finance Director
• •Ensure the development of a staff and SR capacity building plan, through which finance and compliance staff provide direct technical support to support in all aspects of finance, compliance and internal control for SR. Ensure that the project SR evaluates and effectively monitors any SSRs and/or partners to achieve efficient use of Global Fund resources.
• •Ensure that the Globa