Global Real Estate Operations Manager

Global Real Estate Operations Manager We are seeking a Global Real Estate Operations Manager to oversee lease administration, compliance, and landlord coordination across our Americas portfolio (U.S., Canada, and South America). This role is responsible for ensuring operational discipline across the lease lifecycle while building scalable processes that will support future global expansion (EMEA and APAC) .

This is an ideal opportunity for someone who thrives in a fast-paced environment, brings strong attention to detail, and can create structure and consistency across a multi-market portfolio. The role requires strong judgment, organization, and the ability to manage multiple priorities across regions and stakeholders .

HOW YOU WILL MAKE A DIFFERENCE:

Lease Administration & Portfolio Management

Manage the full lease lifecycle, including renewals, terminations, amendments, and critical date tracking

Maintain accurate lease records, abstracts, and documentation across all markets

Own LeaseQuery administration, including data integrity, reporting, and reconciliations

Develop dashboards, trackers, and calendars to improve portfolio visibility and planning

Identify upcoming lease events and support decision-making around timing, cost, and occupancy

Landlord & Lease Communications

Serve as the primary point of contact for landlords and property representatives

Manage lease communications, notices, and required reporting

Track and deliver all lease-related obligations, including sales reports

Escalate issues as needed and partner cross-functionally to resolve

Portfolio Optimization & Compliance

Coordinate subleasing efforts and manage subtenant relationships

Identify opportunities to optimize underutilized space and improve portfolio efficiency

Oversee business licenses, COIs, and lease compliance requirements

Maintain audit-ready documentation and monitor for risks or process gaps

Projects & Cross-Functional Support

Support real estate projects including relocations, lease transitions, and portfolio changes

Partner with Workplace Operations, Finance, Legal, and external vendors

Contribute to scalable processes, tools, and templates for global portfolio management

Support reporting, analysis, and leadership presentations

WHAT YOU NEED TO WIN:

Bachelor’s degree in Business , Real Estate, Facilities, Finance, or a related field, or equivalent practical experience

Minimum of 5 years of relevant experience in real estate operations, lease administration, portfolio management, or property management

Strong understanding of commercial leases and lease lifecycle management

Experience with lease management platforms ( LeaseQuery or similar)

Highly organized with strong attention to detail and follow-through

Ability to manage multiple priorities across regions and stakeholders

Clear, professional communication skills

Proficiency in Microsoft Office tools (Excel, PowerPoint, etc.)

Preferred

Experience with multi-region portfolios

Familiarity with CAFM or workplace systems

Exposure to lease accounting or financial reporting support

Industry certifications (IFMA, CoreNet) a plus

TELL ME MORE

US-based, with proximity to a major office hub (California or Utah)

Full Time, Monday–Friday - in office 4 days a week.

Individual Contributor; reports to Workplace Operations

Occasional Travel

Health benefits, 401(k), plus additional perks including a competitive employee discount

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job . The successful candidate will be expected to perform all functions from administrative processing to leading change initiatives.

Pay

Below is a summary of compensation elements for this role at the company if based in the following locations:

California Base Pay Range: $85,000 - 118,000

At Specialized, your base pay is one part of your total compensation package and will depend on your work experience, skills, certification, and location.

LOCATION

Morgan Hill, CA (Office) in office 4 days per week

BENEFITS

As a full-time, regular teammate, you are eligible for the following benefits, beginning the first of the month following your start date.

Benefits include:

Competitive pay with annual performance-based reviews for continued growth and recognition

Comprehensive healthcare plan options, including PPO, EPO, HDHP, and HMO (acupuncture and physical therapy included)

Health Savings Account (HSA) with employer HSA contributions when enrolled in the High-Deductible Healthcare Plan (HDHP)

Dental and Vision plans

401(k) Company Matching up to $5,000 annually with immediate 100% vesting and administrative fees paid for by the company

Company-paid Life, AD&D, Short-Term Disability, and Long-Term Disability Insurance

Employee Assistance Program that provides access to individualized mental well-being care

Generous Vacation, Sick, Paid Holidays, and Volunteer Time Off

14 weeks of 100% paid leave for birthing parents and 8 weeks of 100% paid leave for non-birthing parents, plus a Specialized bike for your new baby

Up to $9,000 annually in Career Development & Degree Assistance

Up to $250 annually in Fitness & Wellness Reimbursement

Industry Pro-Deal Discounts and Perks

For additional information on benefits and perks , please visit: https://benefits.specialized.com .

We want to increase representation of all races, genders, and body types in the cycling industry and are committed to building a diverse and inclusive workforce where all people thrive. We encourage everyone – especially those from marginalized groups – to apply to our job postings and help us earn the position as the rider’s brand of choice. We are always looking for creative, innovative, and passionate people who are eager to contribute to our mission of pedaling the planet forward. Regardless of your qualifications, if you are ready to make a difference, please apply and let us know how you can make an impact at Specialized! See what we are up to on LinkedIn, Instagram.