Graduate Assistant - Fellowships Coordinator, Honors College

The University of Nevada, Reno (UNR) appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. Final applications must be submitted prior to the close of the recruitment.

If you need assistance or have questions regarding the application process, please contact our recruitment helpline at (775) 784-1495 or jobs@unr.edu .

Job Description

The Fellowships Coordinator supports the Office of Undergraduate (& Graduate) Fellowships (OUF), housed within the Honors College at the University of Nevada, Reno. This position is ideal for a graduate student interested in mentorship, writing instruction, project coordination, and higher education leadership. The Fellowships Coordinator plays a significant role in advising fellowship applicants, coordinating programming, and supporting the daily administrative operations of OUF.

The Office of Undergraduate (& Graduate) Fellowships helps students identify and apply for nationally and internationally competitive scholarships and fellowships that align with their academic goals and career aspirations. The office supports students in all steps of the application process. Learn more about our mission and programming at https://www.unr.edu/undergraduate-fellowships.

Responsibilities

The Fellowships Coordinator divides their time approximately equally between student advising and writing support (50%) and program coordination and administration (50%). The balance of responsibilities may fluctuate throughout the academic year based on fellowship deadlines, office priorities, and the distribution of responsibilities among OUF staff.

Student Advising and Writing Support (50%)

• •Fellowship Advising: Help students identify fellowship opportunities that align with their academic, professional, and personal goals
• •Writing Support: Guide students in brainstorming, pre-writing, drafting, and revising; provide feedback on application coherence
• •Application Support : Help students navigate application requirements, timelines, and letters of recommendation

Program Coordination and Administration (50%)

• •Workshop & Event Coordination : Collaborate with OUF staff to plan, organize, and implement workshops and information sessions, as well as events such as the Phi Kappa Phi honor society initiation
• •Review Committee Coordination : Coordinate annual nomination and review committees (e.g., Marshall, Fulbright, Rhodes, Goldwater, Truman, Honors Global Travel, Udall, etc.); collaborate with OUF staff to distribute materials and schedule review sessions
• •Outreach & Communication : Collaborate with OUF staff to liaise with university partners, faculty, and student audiences; support email communication, outreach efforts, and content for event promotions
• •Data Collection & Reporting : Track advising sessions, workshop participation, and application progress; contribute to the office's monthly and annual reporting, program assessment, and strategic planning efforts
• •Program Administration: Coordinate assigned office programs and processes, including the Honors Travel Awards
• •Other related duties as assigned

Required Qualifications

• •Candidate must be enrolled in a graduate program at the University of Nevada, Reno;
• •To be eligible for an assistantship, student must be:
• •Admitted to a degree-granting program and be in good academic standing
• •Have an overall GPA of at least 3.0
• •Be continuously enrolled in at least 6 graduate level credits (600-700) throughout the duration of the assistantship

Preferred Qualifications

• •Strong writing and editing skills, including experience giving writing feedback;
• •Excellent organizational and time management abilities
• •Ability to follow through on assigned projects
• •Strong interpersonal communication skills
• •Comfort with collaborative work, workshop facilitation, and peer review
• •Proficiency with tools such as Box, Outlook, Planner, and Microsoft Teams
• •Anticipated continued enrollment in a UNR graduate program beyond the initial 2026-2027 appointment

Disciplinary Background

OUF serves undergraduate and graduate students, and recent alumni from all academic disciplines. Thus, applicants may be from any disciplinary background. However, students with training or strong skills in writing, rhetoric, administration, advising, etc. will be especially well-prepared to guide others through a wide range of competitive applications.

Schedule

• •Start Date: Preferred start date is as soon as the position is filled; however, ideally no later than January 1, 2027
• •Duration: This is a 12-month graduate assistantship. The initial appointment will be pro-rated based on the start date and will run through June 30, 2027, with the possibility for renewal beginning July 1, 2027, subject to funding, satisfactory performance, and continued eligibility
• •Expected 20 hours per week
• •Primarily Monday through Friday, between 8:00 am and 5:00 pm; specific days and times to be determined in coordination with the director. Preference will be given for a candidate whose availability aligns with the director's schedule. Flexibility may be required during special events or peak application cycles.

Compensation Grade

Graduate Assistant

Exempt

Yes

Full-Time Equivalent

50.0%

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact the candidate helpdesk at jobs@unr.edu .

Attach the following attachment(s) to your application

Resume/CV – (required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter – (required) Please include:

1) Any experience or skills related to writing instruction, advising, programming, administration, communication, fellowship support, or fellowship application

2) What you hope to learn or gain from this role in terms of professional development

3) How the Fellowships Coordinator position aligns with your academic or professional goals

Contact Information for Two Professional References – (required) Please include name, contact information, and relationship.

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

A background check will be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified, HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

Applicants hired on a federal contract may be subject to E-Verify.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

Schedules are subject to change based on organizational needs.

The University of Nevada, Reno is committed to providing a place of work and learning free of discrimination on the basis of a person’