Grants Administrator (Post-Award)

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team.

Primary Location:

The CITY COLLEGE of NEW YORK

Bargaining Unit:

No

The Grants and Sponsored Programs (GSP) Office at The City College of New York (CCNY), under the Office of the Provost, provides professional guidance and administrative support for all sponsored research activities. Our mission is to enhance the management of sponsored projects, ensure compliance with federal, state, and institutional policies, and streamline post-award processes for faculty and staff.

The Grants Administrator (Post Award) is a mid-level professional responsible for supporting all aspects of post-award grant and contract management within the GSP. Reporting to the Director of GSP, the incumbent works closely with Principal Investigators (PIs), project staff, and administrative departments to ensure fiscal accountability, compliance with sponsor regulations, and effective management of sponsored projects from award setup through closeout.

This role focuses on budget management, fiscal reporting, compliance oversight, and communication with sponsoring agencies. The Grants Administrator also ensures that project expenditures align with sponsor guidelines and institutional policies.

This is a hybrid position . Remote work arrangements are not a right or entitlement of employment and are subject to operational needs and the CUNY Flexible Work Guidelines

Primary Responsibilities: Post-Award Administration

Serve as a key liaison between PIs, RFCUNY, and sponsor agencies to ensure accurate and compliant award management

Review award documentation and establish project accounts in coordination with RFCUNY

Monitor project budgets and expenditures to ensure compliance with sponsor and institutional guidelines

Assist PIs with budget revisions, cost transfers, no-cost extensions, and other post-award modifications

Prepare and maintain fiscal documentation, including financial reports, effort certifications, and cost-share documentation

Review and reconcile financial statements and assist with project closeout procedures

Facilitate communication among internal departments (e.g., procurement, HR, accounting) to ensure timely processing of project-related transactions

Provide guidance and training to faculty and staff on post-award compliance, financial management, and reporting procedures

Maintain accurate and organized records of post-award activities in accordance with audit and retention requirements

Other Duties:

Prepare periodic reports for internal stakeholders and leadership

Assist with internal audits, compliance reviews, and sponsor inquiries

Support continuous improvement initiatives to enhance post-award administrative processes

Perform other duties as assigned

Qualifications:

Bachelor's degree required; Master's degree preferred

Demonstrated knowledge of post-award grant administration and sponsored program management

Familiarity with federal, state, and private sponsor regulations (e.g., Uniform Guidance, NSF, NIH)

Strong understanding of budgeting principles, cost analysis, and compliance policies

Excellent analytical, organizational, and communication skills

Ability to manage multiple priorities and deadlines in a fast-paced environment

Proficiency in Microsoft Office Suite, particularly Excel, and other data management tools

Preferred Qualifications:

Experience working in higher education or research administration

Knowledge of RFCUNY systems and processes

Experience with Cayuse or other sponsored programs management systems

Understanding of CUNY and CCNY policies governing sponsored projects

Pay Range:

• $60,000 - $106,090 RFCUNY Benefits
• RFCUNY Employee Benefits and Accruals

• Equal Employment Opportunity Statement
• The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.