Health System Specialist

Summary

There are four VISN 4 Health System Specialist vacancies: 1) Executive Assistant to the Chief Medical Officer; 2) Executive Assistant to the Chief Nursing Officer; 3) Executive Assistant to the Quality Management Officer; and 4) Executive Assistant to the Deputy Network Director, providing expert-level analysis and program management across the full scope of the assigned portfolio.

Duties

Duties include but are not limited to: Briefs management on all implications of actions proposed and makes recommendations to approve, disapprove, or modify specific proposals, many of which have Department-wide impact that affect VA's relations with other agencies and outside business organizations. Navigates VISN and HSA governance to appropriately manage and document decision-making. Evaluates, processes, or makes recommendations for effective organizational changes affecting several departments. Leads, coordinates, plans, organizes, and carries through to completion program plans, program/policy/legislative analysis, data collection and analytical studies involving Federal and VA programs and policies. Acts as the main liaison for the executive, managing information flow and assignments between VHA, VISN, HSA, and facility programs. Facilitates the collaboration between the offices above, and with relevant HSA and facility points of contact, ensuring cross-department functions are accomplished. Provides direction, advice and support to staff members and formulates and participates in the development of health care management policies, programs and operations. Exercises delegated authority to sign documents and commit resources to program initiatives that are considered under the scope, purview and known viewpoints. Works in collaboration with Executive Leadership Team in overseeing a multitude of health care management modalities. Develops broad themes and directs proceedings of high-level conferences where work and decisions have a major impact on the agency or an important subject of program. Work Schedule: Monday through Friday, 7:30am - 4:00pm; Negotiable upon CJO Telework: This position may be authorized for ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position Position Description/PD#: Health System Specialist/PD00008VS, PD00006VS, PD00010VS, and PD00011VS Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/22/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-13. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirements (IOR): An IOR is a basic requirement that must be met in order to qualify for entry into this job series. To qualify for the GS 0671 occupational series, applicants MUST possess one of the following: Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR, Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR, Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the Individual Occupational Requirement, you may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-13 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Researches and/or analyzes problems, issues, or program requirements. Provides expert analysis and advice on complex program issues. Plans and/or supports committees, boards, symposia, or conferences. Develops broad themes and directs proceedings of high-level conferences where work and decisions have a major impact on the agency or an important subject or program. Monitors management decisions and initiatives to ensure consistency with strategic plans and goals. Performs administrative work in one or more of the following areas: personnel management/administration, budgeting and financial management, procurement and contracting, property management, and/or supply. Acts as an expert on special projects, advising top management on major office issues. Manages and/or prepares responses to correspondence in an organization; and/or acts as a liaison or handles the communication with persons and/or groups within and outside of the organization. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For fu