Health System Specialist- Executive Assistant

Summary

These positions are located within Veterans Integrated Service Network Health (VISN) 5, Health Service Area (HSA) 5.1. Incumbents will assist the Network Director (ND), Regional Medical Officer (RMO), Regional Quality Officer (RQO), or Regional Nursing Officer (RNO) in overall management and administration of a Health Service Area overseeing multiple VA Medical Centers (VAMC), Community Based Outpatient Clinics, and Other associated facilities.

Duties

These positions serve as a principal advisors and action officers for networkwide initiatives, operational issues, and cross facility coordination efforts and functions as a critical extension of executive leadership in managing the network programmatic and administrative workload. Major duties include, but are not limited to: Supports and enhances VHA executive level program and operational initiatives. Represents, attends meetings and may be given decisional rights on the behalf of the ND, RMO, RQO, or RNO respectively. Manages the administrative and operational functions required of the HSA 5.1 office in addition to programmatic responsibilities. This includes assisting in building performance plans with the inclusion of required elements, managing performance timelines, supporting the timely review and appraisal completion. Leads, coordinates plans, organizes and executes program plans, program policy analysis, data collection, legislative interpretation and analytical studies involving federal, DOW, IHS, and VA programs and policies. Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of operations in meeting established goals and objectives. Manages and/or supports committees, boards, symposia, or conferences. Conducts special projects or studies to analyze, evaluate, and provide recommendations on administrative programs or issues. These specials studies and projects usually involve complex, confidential, or sensitive issues such as adverse events involving patients, operational issues involving employees, and Congressional inquiries. Reviews all written materials prepared by staff within the office for leadership's signature. Establishes, monitors, reviews and improves systems and procedures for tracking and maintaining desired quality and timeliness of correspondence produced. Briefs management on all implications of actions proposed and makes recommendations to approve, disapprove, or modify specific proposals, many of which have Department-wide impact that affect VA's relations with other agencies and outside business organizations. Evaluates, processes, or make recommendations for effective organizational changes affecting several departments. Serves as agency expert on oversight of national programs which frequently involve precedent-setting issues. Performs other duties as assigned Work Schedule: Monday-Friday 8:00am-4:30pm. Other work schedules within the core business hours can be discussed during the interview process. Telework: These positions may be authorized for adhoc telework. Telework eligibility will be discussed during the interview process. Virtual: These are not virtual positions. Position Description/PD#: Health System Specialist- Executive Assistant/PD00017VS, PD00012VS, PD00013VS, and PD00014VS Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/03/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-14 position you must have served 52 weeks at the GS-14. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Individual Occupational Requirement: All applicants, regardless of grade level must one of the following individual occupational requirements -and- the grade determination listed below. Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. (TRANSCRIPTS REQUIRED) -OR- Specialized Experience: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. -OR- Special Provision for Inservice Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan (TRAINING DOCUMENTATION REQUIRED). Such a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program. In addition to meeting the above individual occupational requirements, applicants must meet the below specialize experience requirements. Grade Determination: Specialized Experience: You must have at least one (1) year of specialized experience equivalent to the GS-13 grade level in federal service. Specialized experience includes, but is not limited to: Leads, coordinates, organizes and executes program plans, program policy analysis, data collection, legislative interpretation and analytical studies; Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of operations in meeting established goals and objectives; Manages and/or supports committees, boards, symposia, or conferences; Conducts special projects or studies to analyze, evaluate, and provide recommendations on administrative programs or issues; Evaluates, processes, or make recommendations for effective organizational changes affecting several departments. This work must have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g.,