HR and Admin Officer

Recruitment for HR & Admin Officer

Animals Asia is devoted to ending bear bile farming and improving the welfare of animals across Asia. We are committed to ending the suffering of animals throughout Asia by promoting compassion and respect for all animals, while striving to create long-term and sustainable change. Animals Asia is currently seeking to recruit a qualified candidate for the position HR and Admin Officer with details as follows:

Position: HR and Admin Officer

Employment type: Full-time

• Contract duration: One-year contract, extendable based on performance with initial 2-month probationary period
• Work location: Ha Noi, Viet Nam

Role Purpose: The HR & Admin Officer is responsible for payroll administration, social insurance management, personal income tax compliance. Ensure the effective implementation of administrative, HR, and procurement activities providing optimal support for the organisation’s operations. Maintain transparency and accuracy in the management of records, reports, and documents related to administration, HR, and procurement, ensuring compliance with both organisational policies and legal regulations.

Responsibilities:

Administration & Office Management

Coordinate daily administrative activities to ensure smooth office operations.

Organize logistics for meetings, workshops, training sessions, staff events, and official visits.

Arrange travel bookings, accommodation, transportation, visa support, and related logistics for staff, consultants, and visitors.

Manage office facilities, supplies, equipment, and administrative resources.

Liaise with vendors and service providers, obtain quotations, negotiate pricing, and monitor service quality.

Support procurement processes in accordance with organizational procedures.

Maintain asset inventories, fixed asset records, and conduct periodic stocktaking.

Coordinate office maintenance, repairs, and workplace health and safety requirements.

Maintain administrative records, contracts, licenses, permits, and filing system

Payroll Administration

Prepare and process monthly payroll accurately and on time.

Verify attendance, leave records, allowances, overtime, and deductions.

Coordinate with Finance to ensure timely salary payments.

Prepare payroll reports and maintain payroll records.

Generate and distribute employee payslips.

Social Insurance & Compliance

Manage social insurance, health insurance, and unemployment insurance administration.

Process employee registration, amendments, and termination of insurance records.

Prepare and submit insurance-related documentation to relevant authorities.

Support employees with insurance claims and statutory benefits.

Assist with labor reporting and statutory submissions.

Ensure compliance with Vietnamese labor laws, social insurance regulations, and internal policies.

Requirements:

Education: Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or a related field .

Experience: University degree in finance, accounting, administrative management, or a related field. Professional certification in administration or human resources. Experience working with payroll systems and HRIS. Experience handling social insurance administration and labor compliance .

Skills & Knowledge

Strong knowledge of Vietnamese Labor Law, Social Insurance, and Personal Income Tax regulations.

Strong payroll administration and HR administrative skills.

Excellent organizational and time-management abilities.

Strong communication and interpersonal skills.

Good negotiation and vendor management skills.

Proficiency in Microsoft Excel and HRIS systems.

Good command of English.

How to Apply

Please send your cover letter and CV (clearly stating the applied position) by clicking the application link below. Link: https://animalsasia.bamboohr.com/careers/142

Only shortlisted candidates will be notified for interviews. Applicants who have not received a reply after two weeks from the date of the advertisement should consider their applications unsuccessful. Only short-listed applicants will be interviewed; the interview will be conducted in English. Closing date for application is 26th June 2026.

To find out more: www.animalsasia.org

Animals Asia values candidates with different backgrounds, experiences, and perspectives. We welcome applicants of every ethnicity, age, gender identity and expression, sexual orientation, religion, national origin, socioeconomic status, disability, or veteran status. We are committed to building an organization that creates an inclusive environment for all.

• Using AI During Interviews
• Animals Asia is committed to ensuring a fair and authentic interview process. The use of artificial intelligence (AI) tools, including but not limited to real-time transcription, automated response generation or assistance in formulating interview answers, is strictly prohibited during any stage of the interview process.We will take a candidate's agreement to participate in an interview with us as confirmation that they will not use AI tools in any form during the conversation. If it is discovered or reasonably suspected that AI has been used, the interview will be terminated immediately, and the candidate will no longer be considered for the role.We appreciate your understanding and adherence to this policy, which is in place to maintain the integrity, professionalism and reliability of our recruitment procedures.