HR Assistant

Job Posting Title

HR Assistant

Agency

385 OKLAHOMA INSURANCE DEPARTMENT

Supervisory Organization

Insurance Department

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary $55,000

Job Description

Definition:

Positions in this job family are assigned responsibilities for performing a variety of specialized technical human resources management duties in a personnel or human resources management unit of a state agency or institution.

Typical Functions:

• •Perform administrative duties such as maintaining employee databases and sorting mail/emails for the HR division.
• •Serve as a benefits and retirement coordinator, answer questions for employees and provide administrative support to them.
• •Coordinate new hire orientation for employees.
• •Assist the HR Director with OID training needs; to include scheduling, preparing information, setting up and cleaning up training room.
• •Prepare and perform agency recruiting activities such as prepare recruiting announcements; interview applicants; completes background checks, etc.
• •Maintain a system of employee personnel records.
• •Provide back up to the mailroom and Receptionist area as needed.
• •Small job-related travel as necessary.
• •Ability to multitask and to provide assistance within the agency, as instructed by the HR Director.
• •Other duties as assigned

Education and Experience:

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

Knowledge, Skills, Abilities and Competencies:

Knowledge, Skills and Abilities required include knowledge of methods and procedures pertaining to records maintenance; of human resources management or personnel administration rules and policies; of business communications, including grammar, punctuation and spelling; and of business mathematics. Ability is required to establish and maintain effective working relationships with others; to handle confidential matters with tact and discretion; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; and to interpret and apply applicable rules to various human resources management activities or personnel actions.

EDUCATION AND EXPERIENCE:

Education and Experience requirements consist of three years of experience in clerical office work, including one year of experience involving technical human resources management or personnel administration work, or an equivalent combination of education and experience, substituting one year of college for each year of the required experience.

WORK ENVIRONMENT/ABILITIES:

Lifting and Carrying: Ability to safely lift, carry, and move objects weighing up to 50 pounds.

Pushing and Pulling: Ability to exert physical force to push or pull equipment, carts, or material.

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NOTE:

Upon hire, any applicant who is licensed as a producer/agent, adjuster or is otherwise affiliated with any entity that is regulated by the department must surrender their license and terminate any financial or non-financial affiliation with the entity that is regulated by the department. The selected applicant must pass a background check. Individuals may be required to pursue NAIC designations as job duties require.

TELEWORK:

This position may be eligible for telework each week under OID’s Telework Program after completion of training.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact