HR Generalist

Welcome to the NHC 24/7 Team!

Looking for an exciting career in the disaster restoration industry?

Look no further! As a valued team member at NHC 24/7, you will gain the knowledge, skills, and certifications needed to excel in various career opportunities.

At NHC 24/7, we offer the following benefits:

Group Insurance

Annual Boot Allowance

Company-Provided Work Clothing

Premiums for Various Types of Work

We are currently recruiting for the following position:

Mitigation Crew Lead

If you meet the following requirements and would like to join our team, contact us today!

Role Duties and Expectations

Provide Administrative Support to HR Management

Perform general administrative duties, including filing, photocopying, scanning, and data entry.

Prepare and send employee acknowledgment and sign-off forms for review and signature.

Process employee requests and direct inquiries to the appropriate staff members.

Record daily employee attendance and time-off requests in BambooHR.

Coordinate employee vacation requests, obtain approval from the appropriate managers and company owner as required, and communicate updates to HR management.

Send employee benefits information and enrollment documents when applicable.

Maintain accurate, organized, and confidential employee records.

Assist with Full-Cycle Recruitment and Selection

Create new job descriptions and update existing descriptions as required.

Post and manage job openings on recruitment platforms such as Indeed.

Maintain and update recruitment tracking systems.

Review applications, screen potential candidates, and conduct initial candidate pre-screening.

Coordinate and schedule interviews with candidates and hiring managers.

Prepare interview documents and related materials.

Prepare employment offer letters and employment contracts.

Coordinate Employee Onboarding

Coordinate employee start dates and orientation schedules with supervisors.

Notify relevant departments and staff members of new hires.

Prepare and assign onboarding packages to new employees.

Create employee profiles in BambooHR and Citation Canada.

Send employment contracts and required onboarding documents for completion and signature.

Ensure all required employee documentation has been received, completed, and properly filed.

Coordinate and participate in new employee orientations, including workplace tours.

Notify IT when a company email account, cellphone, or computer is required.

Request alarm codes and appropriate building access permissions.

Inform the Finance Department when a company credit card needs to be ordered or when an employee needs to be added to the company's vehicle insurance policy.

Prepare employee clothing, personal protective equipment (PPE), and other required onboarding supplies.

Assign mandatory onboarding training and follow up to ensure completion before the required deadlines.

Provide new employees with the necessary information and resources to begin their employment.

Coordinate Employee Offboarding

Prepare and coordinate employee offboarding procedures.

Communicate with departing employees regarding the return of company property, including clothing, equipment, keys, and electronic devices, and follow up as required.

Coordinate final payroll information with the Finance Department, including outstanding wages and applicable employment entitlements.

Provide the Finance Department with the necessary information for preparation and issuance of the Record of Employment (ROE).

Coordinate the deactivation of employee profiles and removal of access to company systems, email accounts, and facilities.

Ensure all relevant offboarding documentation is properly filed in the employee's personnel record.

Assist with Employee Discipline and Employment Termination

Prepare disciplinary documentation, including verbal warning records, written warnings, and suspension letters, as directed by management.

Draft employment termination letters as required.

Follow up with employees and supervisors to obtain acknowledgment and signatures on disciplinary documents.

Document incidents, performance concerns, and disciplinary notes provided by supervisors.

Maintain accurate records of disciplinary actions, related communications, and supporting documentation in employee personnel files.

Assist HR management with administrative follow-up throughout the disciplinary process.

WSIB and Workplace Incident Administration

Ensure employees complete workplace incident report forms as soon as possible following an incident.

Collect, organize, and maintain relevant workplace incident documentation.

Complete and submit the Employer's Report of Injury/Disease (Form 7) through the WSIB online portal when required.

Coordinate administrative follow-ups with employees, supervisors, and management regarding workplace incidents and WSIB matters.

Training and Certification Coordination

Maintain employee training records and the certification compliance calendar, including training completion dates and certificate expiry dates.

Coordinate and schedule mandatory employee training and required refresher courses.

Coordinate IICRC training and track the Continuing Education Credits (CECs) required to maintain certifications.

Coordinate asbestos-related training and maintain required Ministry of Training, Colleges and Universities (MTCU) documentation.

Monitor and coordinate the renewal of required certifications, including Working at Heights (WAH), WHMIS, and IICRC continuing education requirements.

Follow up with employees regarding outstanding or expiring mandatory training.

Ensure completed training certificates and supporting documentation are properly recorded and filed in employee personnel records.

Employee Performance Reviews and Evaluations

Track employee probationary periods and annual performance review dates.

Remind supervisors and managers of upcoming and overdue probationary assessments and annual performance reviews.

Prepare performance evaluation forms and send them to employees for completion.

Coordinate performance review meetings between employees and supervisors.

Participate in performance review meetings when required.

Follow up on outstanding evaluations and required signatures.

Save completed performance evaluations in the appropriate employee personnel files.

Organize and Maintain Company Policies and Procedures

Update company policies and procedures based on approved changes.

Format, organize, and maintain company policy documents to ensure consistency and professionalism.

Distribute updated policies and acknowledgment forms to employees when required.

Follow up to ensure employees have reviewed and signed the necessary documents.

Maintain properly organized records of company policies and employee acknowledgments.

Maintain HR Inventory and Employee Supplies

Conduct regular inventory checks of employee clothing, PPE, and other HR supplies.

Maintain accurate inventory records, update tracking spreadsheets, and monitor stock levels.

Prepare and coordinate clothing and supply orders as required.

Organize and distribute employee clothing and equipment.

Maintain records of company-issued clothing and equipment.

Employee Events and Recognition

Plan and coordinate the company's annual holiday party, including venue arrangements, entertainment, invitations, and employee attendance tracking.

Coordinate the selection, purchase, and distribution of employee gifts for company events and special occasions.

Prepare and distribute the annual Employee of the Year voting forms and track employee participation.

Coordinate the ordering of employee recognition plaques, including the Employee of the Year award and service anniversary plaques for employees celebrating 10 and 20 years of employment.

Communicate with vendors