HR Operations Manager – Payroll & HRIS

HR Operations Manager – Payroll & HRIS

Milan HQ · Full time · Hybrid (3 days/week in office)

About Lexroom

Lexroom is building the AI platform where legal work gets done. In just over two years, we've grown from zero to €25M ARR, and today more than 20,000 legal professionals across Italy, Spain, Germany, France, and Bulgaria rely on Lexroom .

We're backed by $73M from Left Lane Capital, Base10 Partners, and Eurazeo, and we're a team of around 300 builders who move fast, say things straight, and own each outcome.

Our next goal? Become Europe's most-used legal product.

The role

You’ll own how People Operations runs in every country we operate in, today and as we expand. That means payroll closes under control, data we can trust, and processes nobody has to chase.

You’ll report to our Head of People and lead a team of People Ops Specialists, with an Ops Specialist supporting you on the technical side of our tools.

What you’ll do

Make payroll accurate and reliable in every country: choose, manage and, when needed, replace our local providers, and own the monthly close (calendar, cut-offs, pre- and post-run checks, reconciliation with Finance)

Own our HRIS (HiBob) as our single source of truth, and its connection to payroll in every country

Run the employee lifecycle, benefits and ESOP administration across Italy, Spain, France, Germany, Bulgaria and every new market we open

Keep each country compliant : map the risks, decide what to fix first and track it to closure

Design processes and data with measurement in mind, and use AI to remove manual work

Lead and grow the team

What you bring

Solid experience in HR or People Operations, owning processes end to end , including the Italian employment framework

Hands-on experience running payroll through external providers : month-end close, controls, reconciliations and provider management

Experience owning an HRIS and connecting it to payroll (e.g. HiBob with JetHR, PayFit, Deel)

A track record of automating HR processes , with concrete AI use cases you can walk us through

Fluent Italian and English

Nice to have

HR operations experience outside Italy

Hands-on experience with HiBob

HR analytics

What we offer

Salary: €55,000–65,000 gross per year

Hybrid work: at least three days a week in our Milan HQ, with flexibility

Meal vouchers: €7 per working day

Welfare budget: €600 per year, via Satispay

Team retreats and off-sites: time to connect and work together

Our process

Intro call with Sara Sbardella, Talent Acquisition Lead (30 min)

Interview with Riccardo Pilla, Head of People (45 min)

Case study discussion with Riccardo Pilla and Diego Codello, Chief of Staff (60 min)

Meet the team (30 min)