HR Project Intern

Description

Job Summary:

This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment. The intern will play a key role in supporting core transactional HR workflows, maintaining HRIS data integrity, and documenting routine operational processes. The HR Intern is responsible for supporting a wide range of HR functions, including recruitment, onboarding, and employee record keeping. This position offers hands-on experience in the daily operations of a dynamic and inclusive HR department within a nonprofit historic site and event-driven environment.

Duties & Responsibilities:

Employee Orientation, Onboarding & Experience

• •Review and evaluate the existing new-hire orientation and onboarding experience to identify opportunities for improvement.
• •Assist with redesigning the employee orientation program, including presentations, welcome materials, and employee resources.
• •Develop standardized onboarding checklists and resources for new employees and hiring managers.
• •Support the creation of structured onboarding experiences, including preboarding, first-day, first-week, and 30-, 60-, and 90-day milestones.
• •Develop and administer onboarding feedback surveys to evaluate the new-hire experience.
• •Research and recommend employee experience initiatives that support engagement, connection, and retention.
• •Assist with improving offboarding materials, including exit surveys and separation checklists.

2. HR SharePoint Organization & Document Management

• •Conduct an inventory of existing HR documents, forms, templates, and resources maintained in SharePoint.
• •Assist with reorganizing HR SharePoint folders to improve document accessibility, consistency, and efficiency.
• •Identify outdated, duplicate, or missing documents and flag them for HR review.
• •Establish consistent file naming conventions and document organization practices.
• •Create and maintain a centralized inventory of HR forms, templates, and resources.
• •Assist with organizing employee-facing HR resources and internal departmental materials.
• •Support document management improvements while maintaining confidentiality and appropriate access permissions.

3. Paylocity HRIS Audit & Administrative Support

• •Assist with reviewing authorized employee information in Paylocity for accuracy and completeness.
• •Identify missing or inconsistent employee information, including job titles, departments, reporting relationships, and employment classifications.
• •Review onboarding task completion, employee document acknowledgments, and other assigned HRIS records.
• •Develop and maintain audit tracking spreadsheets to document findings and recommended corrections.
• •Assist with testing and evaluating employee self-service features and onboarding workflows.
• •Support approved HRIS data cleanup initiatives under the supervision of the Director of Human Resources.
• •Maintain confidentiality and comply with HR data security requirements.

Requirements

Required Skills/Abilities:

• •Currently pursuing an associate's, bachelor's, in Human Resources Management, Business Administration, Organizational Development, or a related field.
• •Strong organizational skills, attention to detail, and ability to manage competing priorities.
• •Excellent written and verbal communication skills.
• •Proficiency in Microsoft Office, including Excel, Word, PowerPoint, Outlook, and Teams.
• •Familiarity with SharePoint and HR information systems preferred.
• •Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• •Strong research, analytical, and problem-solving abilities.
• •Willingness to learn, take initiative, and contribute ideas to improve existing processes.
• •Interest in human resources, employee experience, and organizational effectiveness.
• •Interest in Human Resources
• •Strong organizational skills and attention to detail
• •Comfortable with digital tools like Google Workspace and Microsoft Office
• •Excellent communication and interpersonal skills
• •Ability to handle confidential information with discretion

Physical Requirements:

• •Ability to sit for prolonged periods of time.??
• •Ability to lift up to 10 pounds ??