HR Safety Clerk

Description

About Rocket Farms

Rocket Farms is a leading grower and marketer of year-round premium potted plants and fresh culinary herbs, developing innovative live goods programs for many of the nation's leading grocery, club, and mass retail customers. Combining decades of horticultural expertise with exceptional service, we help retailers create engaging shopping experiences and drive category growth.

Position Summary

The HR & Safety Clerk is an employee-facing role responsible for providing clerical and administrative support to the Human Resources and Safety departments. This position plays a critical role in maintaining employee records, supporting payroll and benefits administration, tracking training and compliance requirements, and assisting with various HR and Safety initiatives. The HR & Safety Clerk helps ensure compliance with company policies, employment regulations, and workplace safety standards while delivering excellent customer service to employees and management.

Work Location

This is an onsite position and requires regular attendance at the assigned work location. This role is not eligible for remote work.

Essential Duties and Responsibilities

Maintain and update Human Resources and Safety records in compliance with company policies and applicable federal, state, and local regulations, including labor laws and OSHA requirements.

Manage both electronic and physical filing systems, including employee personnel files, I-9 documentation, new hire records, training records, workers’ compensation files, and Safety documentation.

Ensure the confidentiality, accuracy, and integrity of employee, medical, payroll, and Safety-related information.

Provide bilingual (English/Spanish) support to employees and management regarding HR and Safety-related questions, policies, procedures, benefits, training, and onboarding processes.

Assist with payroll preparation by collecting and reviewing timekeeping information, missed punches, PTO requests, and other payroll-related data within the HRIS.

Prioritize multiple tasks, meet established deadlines, and maintain a high level of accuracy in a fast-paced environment.

Support Safety initiatives by maintaining training records, tracking compliance requirements, assisting with inspections, coordinating workers’ compensation documentation, and helping enforce company Safety policies.

Attend Safety Committee meetings, prepare meeting notes, distribute materials, and assist with follow-up action items.

Assist with internal audits of HR and Safety programs, records, and compliance requirements.

Generate HRIS reports, maintain employee data, and support ongoing departmental projects and initiatives.

Communicate effectively and professionally in both English and Spanish, both verbally and in writing, with employees, managers, vendors, and external partners.

Partner with the Safety Manager to audit and improve company Safety programs and compliance efforts.

Participate in training and professional development activities to enhance knowledge and job performance.

Perform other duties and responsibilities as assigned.

Requirements

Job Requirements

Qualifications:

Maintains strict confidentiality in every aspect of work.

Good interpersonal skills, good communication skills.

Bilingual English / Spanish (Required).

High School diploma required.

Minimum 1-2 years of Human Resources/Occupational Safety.

Background in Agriculture is a plus.

Must maintain a California Driver’s License and eligibility for company vehicle insurance.

Flexibility working in an environment where processes and programs are still evolving.

Ability to multi-task.

Approachable, dependable, and willing to help.

Good computer skills, proficient in using Microsoft Office Suite

Experience with Paylocity or any similar HRIS system (Preferred)

Good organizational skills.

Physical Requirements

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities by this job include close distance and color vision.

*This position description does not promise or imply that the functions listed in the Position Summary are the only duties to be performed or that the position may not change or be eliminated. Employees interested in learning more about the essential duties and responsibilities of this position should complete the Position Interest Form and submit it to the Human Resources Department.