HRMS Specialist (Workday)

SUMMARY OF THE ROLE

We are strengthening our HR technology capability to support efficient operations, strong employee experience, and scalable business processes. This position offers the opportunity to develop deep expertise in Workday and HR technology while working closely with HR, IT, and global business stakeholders.

We are looking for a structured HRMS specialist who thrives in a dynamic operational environment, providing user support and solving practical challenges within HRMS (Workday). This role is suited to someone who enjoys working hands-on with systems, resolving issues, and ensuring that HR processes operate smoothly and efficiently. This role is ideal for someone with a few years of experience in HR operations, HR systems, or business support functions.

As an HRMS specialist, you will play a key role in supporting the daily operation of our HR technology landscape. You will be responsible for maintaining system quality, coordinating activities, and collaborating closely with HR and IT to deliver reliable and user-friendly HR services.

The position is a part of our Group IT department at our head office in Sandefjord, Norway. Join us and contribute to shape the future of our HRM system — apply today!

Responsibilities

Support the day-to-day operation of Workday and other HR technology solutions, including system monitoring, user requests, and issue resolution.

Create and maintain reports and dashboards that support data-driven decision-making.

Coordinate testing, releases, updates, and maintenance activities to ensure stable and reliable HR services.

Maintain accurate documentation of processes, system configurations, and changes.

Perform data management activities, including validation, quality assurance, data loads, and governance tasks across HR systems.

Collaborate with HR, IT, and business stakeholders to deliver effective HR technology services.

Identify opportunities to simplify processes, increase efficiency, and improve the employee and manager experience through continuous improvement, automation, and HR technology best practices while ensuring compliance with governance and security standards.

WHAT WE ARE LOOKING FOR AND WHAT WE OFFER

What We Look for

Formal requirements

Bachelor’s degree or Master's in information technology, or an HR degree with strong interest in technology. Relevant professional experience may compensate for formal education.

A mindset focused on process improvement, new technology, innovation, and automation

Experience supporting or administering Workday is preferred

Some experience working with HR systems is important. Experience with Workday or other global HRM systems is an advantage.

Basic understanding of data quality and master data

Fluent English skills both written and spoken

You demonstrate an agile mindset and embrace agile ways of working

Personal requirements

You are structured and service-minded, and you enjoy solving concrete issues and getting things in place. You thrive with systems, details and follow-up, and you are motivated by making everyday work easier for managers, employees and HR colleagues. We also believe that being able to build strong work relationships and communicate effectively across functions and cultures , as well as taking initiative and collaborating effectively with others are key competencies.

What we offer

A strong and professional team from both IT and HR.

Competitive compensation and benefits

Continuous learning opportunities and training activities through on-the-job training and our in-house learning Jotun Academy

Career development opportunities across multiple disciplines and geographies

Leaders who focus on engaging and enabling their team, proven by consistently high employee feedback scores

A supportive and inclusive company culture where you can be your authentic self, and where we have an informal work environment with few hierarchies

A focus on having fun together through team buildings and social activities

POSITION INFORMATION

Company:

• Jotun A/S
• Contract type:

Regular

Time Type:

• Full time
• CLOSING DATE (dd.mm.yyyy):

11.10.2026

WHO WE ARE

Jotun has protected property for almost a century – from iconic buildings to beautiful homes. ​As one of the world's leading paints and coatings manufacturers, we combine high quality with creativity and innovations .

Jotun's global headquarters is located in Sandefjord, Norway. Here, Jotun Norway has 1000 employees working in state-of-the-art facilities covering services from local factory operations at Vindal to global product development in our new research and development centre at Sandefjord, one of Northern Europe's largest privately owned R&D centres. The administration centre for Europe and Central Asia is located in Sandefjord, together with our local Norwegian operations.

We provide various career opportunities in finance and administration, IT, sales and marketing, supply chain, engineering, technical, and research and development.

Jotun is committed to an ambitious growth strategy. We believe that the real value in our companies is our employees, both as individuals and as teams. We focus on providing our employees with meaningful and challenging work, rewarding them through continued learning and development driven by our values of Loyalty, Care, Respect and Boldness.

Visit our Career Page to learn more about life at Jotun.

Jotun’s company culture welcomes and values differences in people. Our more than 10,200 employees on all continents represent 90 nationalities, four generations and a diversity of professions, genders, abilities, ethnicities, beliefs, cultures, etc. We are committed to representing the societies we operate in, promoting equality, equity and zero-tolerance for discrimination.

If you are applying for a position and require additional support in the interview process, please let us know how we can accommodate this.

If you think this role is what you could do next, apply now!