Human Resources Specialist/Deputy Fiscal Officer

Job Title:

Human Resources Specialist/Deputy Fiscal Officer

Department:

Finance

Pay Grade: 6

Supervises: None

Reports to: Director

Position Summary

The Human Resources Specialist/Deputy Fiscal Officer will ensure the organization follows federal, state, local, industry labor and safety laws and policies. Work with the library administration and management team to develop strategies and best practices to support the organization’s long-term strategic growth. This position is also responsible for processing payroll and performing designated budgetary duties.

This is a part-time, 25-hour-a-week position, starting at a pay rate of $21.02 per hour, that includes vacation and holiday pay, and sick, emergency and bereavement leave. Hours are flexible.

The position remains open until filled.

Duties and Responsibilities

Attends meetings and serves on committees as required

Conducts annual in-service training with committee

Determines necessary staffing and recommends staffing levels to Director and Fiscal Officer

Helps in developing onboarding and retention strategies and procedures to attract, hire, and retain personnel

Helps in verifying financial reports

Maintains and enforces employee policy manual, procedures, and employee job descriptions

Oversees employee benefits administration

Participates in long term planning of the organizational chart

Processes payroll

Posts invoices; prints and mails budget checks

Prepares daily money drawers, and bank deposits

Prepares correspondence and reports

Responsible for continuous professional development through attendance at meetings, conferences, in-service training sessions and committee assignments

Works with department heads to decide what training employees need and overall workforce development

Performs special projects as directed by Library Director

Prepares monthly board packets

Performs other duties as assigned

Qualifications

Education and Experience

Bachelor’s degree and a minimum of two (2) years human resources experience, or an equivalent combination of education, training, and experience.

SHRM certification preferred or ability to obtain certification during first year of employment.

Knowledge, Skills, Abilities

Ability to be discreet with personal information

Communicate effectively in written and oral form

Develop and maintain effective working relationships with the Director and co-workers

Extremely organized and meticulous with details

Identify employee behavior that requires discipline

Identify qualified employees through screening and interviewing methods

Interact and respond appropriately to patrons and staff

Organize, prioritize, and coordinate multiple tasks

Present a positive, professional image to the public

Proficient in Microsoft Office Suite or related software

Must be able to perform basic accounting and mathematic computations with a high degree of accuracy

Working Conditions and Physical Requirements

This job operates in a professional environment with exposure to central climate control, overhead lighting, and low-to-moderate noise levels.

While performing the duties of this job, the employee regularly interacts with the public and may lift, push, or pull objects weighing up to 25 pounds.

Some travel by personal automobile for off-site meetings in various settings may occur. Occasional overnight travel may be required.

Working hours vary based on community service event schedules and when the Library is open to the public. May include evenings and weekends.