IEP Coordinator

IEP Coordination

Manage and track all stages of the IEP process, including:

Schedule draft due dates, pre-meetings, and IEP meetings

Create Letters of Invitation (LOIs)

Send draft IEPs, meeting reminders, finalized documents, and Medicaid forms

Maintain accurate tracking spreadsheets to ensure IEP compliance deadlines and documentation

Download and distribute caseload IEPs to contractors and special education teachers

Follow up on unsigned paperwork through coordination with operations teams, families, and school staff

Student Records & Documentation

File incoming IEPs and evaluation documents for new and transferring students

Work with operations team in requesting educational records from previous schools and districts as it relates to SWD

Fulfill document and records requests in a timely manner

Maintain organized and confidential student records in compliance with district and federal guidelines

Testing Coordination

Coordinate in-person testing logistics, including securing locations and schedules

Contact parents to remind them of testing appointments- 1 day prior to ensure students come to school

Communicate student absences to contractors on testing days

Ensure testing documentation and communication are completed accurately

Progress Reports

Create and maintain progress report tracking spreadsheets

Open, print, organize, and distribute progress reports by class

Save and send finalized reports to the front office

Log parent and stakeholder contacts related to progress reporting

Extended School Year (ESY) Support

Create and maintain ESY participation tracking spreadsheets

Send ESY amendments, parent letters, and surveys

Track student attendance confirmations and follow up with families as needed

Maintain communication logs regarding ESY participation

Meeting & Staff Coordination

Create and distribute biweekly Special Education meeting schedules for administration

Collaborate with Sub Planner and school leadership to coordinate meeting coverage

Support communication between special education staff, contractors, administrators, and families

Qualifications

Strong organizational and time-management skills

Ability to manage multiple deadlines and confidential records

Excellent written and verbal communication skills

Proficiency with spreadsheets, document management systems, and office software

Experience working in special education, school administration, or compliance support preferred

Knowledge of IEP processes, Medicaid documentation, and special education compliance preferred

Preferred Skills

Attention to detail and accuracy

Ability to work collaboratively with families and multidisciplinary teams

Strong follow-up and problem-solving abilities

Experience maintaining compliance tracking systems and communication logs

Compensation & Benefits:

Salary range is $22.00 -$26.00 an hour, based on educational level, certification(s), and years of experience. Employment will be renewed according to evaluations and staff interest.

Child care and health savings plans, pre-tax deduction for Metro, bike racks, and regular staff engagement and wellness activities. Staff lounge and lactation room for nursing mothers. Health benefits (medical & dental), disability insurance, and a retirement plan: 401 (k) with a 4% match or the continuation of the DCPS retirement plan.

To ensure safety for all students, all staff members will be fingerprinted. Background checks will be conducted on all school staff prior to their service as employees. Bridges is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, religion, age, color, sex, national origin, disability, veteran status, sexual orientation, or any other basis prohibited by applicable law.